Executive Assistant (Remote | South Africa | US Hours)

Executive Assistant (Remote | South Africa | US Hours)

Job Type:

Full-Time (40 hours per week)

Working Hours:

Salary:

Paid monthly in South African Rand (ZAR)

Overview

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support a fast-paced, high-performing real estate team. This role is critical in ensuring smooth daily operations, efficient communication, and accurate data management across the business.

The ideal candidate thrives in a dynamic environment, can manage multiple priorities, and is comfortable working with CRM systems and spreadsheets.

Key Responsibilities

1. Operations, Collaboration & Recruiting Support

• Collaborate with agents, brokers, and team members to support daily operations
  
• Ensure smooth lead transitions and proper follow-through
  
• Maintain clear and effective communication across teams
  
• Assist with tasks assigned by leadership and agents
  
• Support recruiting efforts (candidate outreach, tracking, and interview scheduling)
  
• Manage recruiting pipelines within CRM systems
  
• Assist with onboarding coordination and new team member setup
  

2. Communication & Follow-Up

• Build and maintain relationships with potential clients
  
• Follow up with leads at different stages of the sales process
  
• Share information on properties, market trends, and services
  
• Execute communication strategies set by leadership
  
• Conduct outbound calls when required
  

3. Scheduling & Training Coordination

• Manage calendars for agents and leadership
  
• Schedule meetings, training sessions, and team events
  
• Ensure team members are registered for required training
  
• Track attendance and follow up on completion
  

4. Administrative Support & Data Management

• Perform general administrative tasks
  
• Support high-performing agents and team leads
  
• Maintain accurate data entry across CRM systems and spreadsheets
  
• Update and manage tracking documents (leads, transactions, agent activity)
  
• Ensure data consistency across platforms (e.g., CRM, spreadsheets, internal tools)
  
• Assist with reporting and basic data analysis
  

• Proven experience in real estate support or administration
  
• Experience with CRM systems (Follow Up Boss preferred)
  
• Strong organizational and multitasking abilities
  
• High attention to detail and accuracy
  
• Excellent written and verbal communication skills
  
• Comfortable working in a fast-paced, remote environment
  

Technical & Work Environment Requirements

• Reliable minimum 50 Mbps fibre internet connection
  
• Fully functional laptop or computer suitable for remote work
  
• Loadshedding backup solutions (e.g., inverter, UPS, or alternative power source)
  
• Quiet, distraction-free workspace
  

What We’re Looking For

• Self-motivated and proactive individual
  
• Strong problem-solving skills
  
• Ability to work independently and as part of a team
  
• High level of professionalism and accountability