This is a remote position.
Executive Assistant
Overview
We are seeking a highly professional and organized Executive Outreach & Business
Development Coordinator to support business development efforts, executive communications,
and lead management. This role will be responsible for building relationships with prospects,
managing follow-ups, and ensuring opportunities move efficiently through the sales pipeline.
Key Responsibilities
● Conduct executive-level outreach through phone calls and email
● Make outbound calls to business owners, executives, investors, buyers, and sellers
● Qualify opportunities before passing them to management
● Build and maintain relationships with prospective clients
● Manage follow-up schedules and ongoing communications
● Track leads, opportunities, and interactions within the CRM
● Maintain detailed notes and activity records
● Keep Pipedrive organized and up to date
● Coordinate with internal team members to ensure opportunities are properly managed
● Handle sensitive business information with professionalism and confidentiality
Platforms & Tools Used
● Pipedrive
● Microsoft Office
● Google Workspace
● Email and Phone Communication Systems
Ideal Candidate
● Excellent spoken and written English
● Professional phone presence
● Comfortable speaking with CEOs, business owners, investors, buyers, and sellers
● Strong email communication skills
● Experience in outreach, business development, sales support, or lead generation
● Highly organized and detail-oriented
● Proactive and able to work independently
● Strong follow-up and relationship-building skills
● Trustworthy and able to handle confidential information
