Executive Assistant

This is a remote position.

• Act as the main liaison between the assigned Director, management team, and clients to ensure smooth communication and task alignment.
  
• Manage the Director’s calendar and email: schedule meetings, organize labels, flag urgent items, and maintain inbox order
  
• Oversee Asana management, including creating templates, dashboards, and monitoring overdue tasks and bandwidth issues.
  
• Maintain and update the Husk Management Sheet, ensuring data accuracy across trackers, reports, and retention logs.
  
• Audit project boards and ensure deliverables, tasks, and milestones are completed accurately and on time.
  
• Prepare and organize weekly Pod Meeting notes, milestone updates, and company-wide reports.
  
• Draft and proofread internal and client communications, presentations, and emails for the Director.
  
• Track and update sales, upsells, cancellations, and retention data in coordination with the Brand Director.
  
• Support company events, team syncs, and follow-ups on key organizational initiatives.
  
• Anticipate the Director’s needs, proactively resolve issues, and help optimize team workflows for efficiency.
  

Requirements

• At least 1 year of experience as an Executive Assistant, Project Coordinator, or similar role.
  
• Strong familiarity with Asana, Google Workspace, and project management tools
  
• Excellent written and verbal communication skills.
  
• Strong organizational and time management abilities — able to handle multiple tasks efficiently.
  
• Comfortable working in a fast-paced, ever-changing environment.
  
• High attention to detail and ability to anticipate needs before they arise.
  
• Experience working remotely and managing schedules across time zones.
  
• Basic understanding of Amazon Seller Central or eCommerce operations (a plus but not required).
  
• Proactive, resourceful, and solution-oriented mindset.
  
• Must be tech-savvy and capable of learning new systems quickly.
  

• A computer with dual monitor setup is required
  
• Computer with at least 8GB of RAM
  
• Must have at least 25 MBPS internet speed
  
• Camera with at least 1080p resolution
  

Benefits

• 40 hours a week, 8 hours a day
  
• Competitive salary base
  
• Permanent work-from-home setup
  
• Unlimited FREE access to MAG School courses and SOP Library
  
• Work schedule is in Eastern Standard Time (EST), Monday-Friday only
  
• Opportunities for professional development and career advancement