Expense Program Administrator

Who We Are

Great Minds is a high-growth, mission-driven organization founded by educators in 2007. As a for-profit, Public Benefit Corporation, we believe all students deserve access to meaningful, challenging content—and all teachers deserve tools that are intuitive, effective, and built for the realities of today’s classrooms.

We develop high-quality, knowledge-rich math, science and ELA curricula grounded in research and designed in collaboration with educators. Our materials reflect real classroom needs and are built to drive lasting student outcomes.

We are committed to usability, coherence, and practical implementation—supporting teachers not just through curriculum, but with professional learning, purposeful technology, and responsive service that enable strong adoption and impact.

What We Build

Our products—Eureka Math and Eureka Math², Wit & Wisdom, Geodes, and the newly launched Arts & Letters ELA—are trusted by thousands of schools and districts nationwide.

• Eureka Math is the most widely used math curriculum in the U.S., and is focused on balancing conceptual understanding, procedural fluency, and application.

• Wit & Wisdom® and Arts & Letters ELA™ anchor our reading strategy with content-rich, grade-level instruction that integrates literature, history, and the arts, grounded in the science of reading. Geodes® complements our reading suite with decodable texts that pair phonics with meaningful content to support early literacy.

These programs reflect a shared belief in high expectations, joyful rigor, and deep respect for educators and students.

Where We’re Headed

Great Minds is entering a new stage of growth and product maturity. We are focused on building more connected, customer-informed experiences across the full educator journey—from curriculum to professional learning to platform and support.

Our long-term vision is to become a true partner in impact—not just delivering curriculum, but supporting educators in achieving outcomes at scale.

Job Purpose

Reporting to the Director, Corporate Services, the Expense Program Administrator will own day-to-day administration of Great Minds' Travel & Expense (T&E) program and corporate card program. This role will review and process expense reports, administer the corporate card program, support reconciliation, and deliver front-line employee and manager support in Concur Expense — ensuring accurate, timely, and policy-compliant expense and card activity across the organization.  

Responsibilities

• Expense Report Administration

  • Review and process expense reports in Concur Expense, ensuring compliance with T&E policy (itemized receipts, per diem limits, restricted-expense rules, alcohol policy).

  • Perform first-line review of expense reports for completeness and adherence to established guidelines, flagging policy violations, exceptions, and compliance concerns for further review.

  • Monitor turnaround time and troubleshoot delayed or stuck reports to keep reimbursements timely.

  • Support reconciliation of involuntary termination expenses and other non-standard cases per established workflows.

• Corporate Card Program Administration:

  • Process routine new card requests and standard cancellations/suspensions (e.g., employee-requested, standard offboarding) in coordination with HR and the card issuer.

  • Monitor card transactions for policy compliance and unusual activity, flagging suspected misuse or fraud for further review.

  • Support monthly reconciliation of card program activity, including bank-file discrepancy triage.

  • Coordinate the logistics of card program offboarding for departing employees, including initiating cancellation and tracking timelines.

• Concur System Support and Training:

  • Serve as the first point of contact for employee and manager questions on Concur Expense.

  • Deliver T&E training to new hires, cardholders, and managers.

  • Maintain delegate access, user setup, and basic troubleshooting within Concur.

  • Support Concur reporting needs (e.g., Expense Entry Analysis, Card Transaction Detail) for ad hoc requests.

• Cross-Functional Support:

  • Partner with Accounting, HR, and Payroll on expense- and card-related matters requiring coordination.

  • Provide expense and reconciliation support for large internal events as needed.

  • Crosstrain a designated backup team member on core review and monitoring tasks to ensure coverage during absences and peak volume.