Admin and Facilities Associate

Hey, mabuhay! 👋

Thanks for dropping by. We know looking for the right job can feel like being stuck in EDSA traffic, so we’ll keep it moving and get straight to the point.

With over 8 million downloads and a powerful network of thousand of dedicated biker-partners, we are a leading ride-hailing platform operating across the Philippines. Our vision is to end poverty in the Philippines through revolutionary transportation solutions. We aim to provide our customers with convenient, reliable, and safe rides, impacting millions of lives positively every single day.

Now, we're looking for an Admin and Facilities Associate. The Admin and Facilities Assistant, will play a crucial role in setting up the foundations in making this happen - He/She will play an important role in establishing strong foundations for efficient and effective office operations. He/She will provide day-to-day administrative and facilities support, ensuring that employees, guests, and visitors have a safe, organized, and well-supported workplace.

What you’ll be doing:

• Manage daily office and facilities operations – Oversee meeting room bookings and requirements, parking reservations, visitor access, mail and parcels, office supplies, pantry supplies, and facility concerns. Coordinate with housekeeping, maintenance, security, vendors, and service providers to ensure smooth and efficient office operations.
• Coordinate employee travel and provide administrative support – Arrange flights, hotels, transportation, and travel documentation in line with company policies and approved budgets. Prepare reports and records, process Purchase Requests and Petty Cash Funds, and support company events and office activities.
• Support office compliance and documentation – Assist with business permit and lease documentation, including preparation, routing, filing, and coordination with relevant teams and external parties.
• Maintain accurate administrative records and ensure required documents are properly tracked and filed.
• Adhere to company policies and procedures.
• Achieve or exceed targets and key objectives assigned by your Immediate Superior
• Accept other associated responsibilities and projects as the need arises.

Contract length: 1 year

📌 Where And How You Can Work

Our Manila hub is the heart of our operations, keeping millions of commuters and riders connected across the metro. We don't believe in micromanaging your route. We trust our team to choose the balance that empowers them and their squad to crush their goals. Whether you’re collaborating onsite, working remotely from your favorite coffee shop, or doing a mix of both, we provide the flexibility; you bring the drive.⚡

Ready to change how the Philippines moves? Let’s get this show on the road!🚦

Requirements

• Bachelor's degree in Business Administration, Office Administration, Hospitality Management, Tourism Management, or any related field is an advantage.
• Fresh Graduate or at least 1 year of experience in reception, administrative support, office administration, or facilities coordination is preferred.
• Relevant experience in reception, administration, office support, or a similar role.
• Strong organizational and multitasking skills, with the ability to prioritize tasks, manage deadlines, and maintain attention to detail.
• Proficiency in Google Workspace (Sheets, Docs, Gmail, and Calendar) and other basic office tools.
• Excellent communication and interpersonal skills, with a customer service-oriented, proactive, resourceful, and professional approach.

Benefits

Work your way – Enjoy flexibility and the freedom to thrive in your role.

Work-life balance – Build a career without sacrificing your personal life.

Free perks – Fuel up with free meals and stay active with gym access.

Grow fast – Unlock career advancement and promotion opportunities.

Get rewarded – Earn a competitive salary with opportunities for pay increases.

Start-up energy – Be part of a fast-moving, innovative team where your ideas matter.

Global vibes – Collaborate with a diverse, multicultural team in an agile workplace.

Tech-driven culture – Work with modern tools and cutting-edge technology that keep you ahead of the game.