U.S. Startup talent firm is seeking a full-time Operations & Finance Coordinator
Hours: Full-time
Time-Zone: U.S. Central Time (CST) or significant overlap
Terms: Independent Contractor
Compensation: 75,000/month negotiable based on experience
ABOUT THE ROLE
Anavah Talent is a fast-growing U.S.-based staffing and recruiting firm that helps companies build exceptional remote teams across the Philippines, Latin America, and South Africa. We're looking for our first dedicated Operations & Finance Coordinator to become the operational backbone of the business.
This role owns payroll operations, contractor administration, client invoicing, HR coordination, operational reporting, and internal systems. Beyond execution, you'll help build the operational infrastructure that allows the company to scale efficiently through better documentation, automation, and process improvement.
You'll support approximately 30–50 active contractors while partnering closely with leadership, recruiters, clients, and contractors to ensure operations remain accurate, organized, and scalable.
ABOUT YOU
Do you enjoy bringing order to fast-moving environments? Are you the person who naturally creates checklists, documents processes, and finds better ways of doing things?
This role is ideal for someone who enjoys balancing finance, operations, HR administration, and systems improvement. You take pride in accuracy, meet recurring deadlines without constant oversight, and constantly look for opportunities to reduce manual work through better processes and automation.
If you're excited about helping build the operational foundation of a growing U.S. startup, we'd love to meet you.
RESPONSIBILITIES:
Payroll & Finance Operations
Own the end-to-end payroll process and financial administration, ensuring contractors are paid accurately and on time.
- Execute two payroll cycles each month using Wise
- Review contractor timesheets, invoices, reimbursements, bonuses, deductions, and payroll adjustments
- Prepare payroll approval summaries for leadership
- Maintain payroll reports and Contractor Masterfile
- Process contractor rate increases and compensation changes
- Support month-end financial reconciliation and reporting
- Manage Stripe subscriptions and recurring billing
- Assist with financial recordkeeping and reporting
Client Billing & Business Operations
Ensure internal operations remain organized, accurate, and scalable while supporting day-to-day business administration.
- Prepare and reconcile client invoices
- Investigate and resolve billing discrepancies
- Maintain Monday.com boards, operational trackers, and shared documentation
- Maintain organized HR, finance, and operational records
- Coordinate recurring operational meetings and administrative requests
- Support leadership with operational projects and cross-functional initiatives
Contractor Operations & People Administration
Manage the complete contractor lifecycle while providing an exceptional contractor experience.
- Coordinate contractor onboarding and offboarding
- Manage Independent Contractor Agreements, tax forms, background checks, and compliance documentation
- Track PTO, contractor records, and employment changes
- Conduct scheduled contractor check-ins (7, 30, 60, 90-day, and annual)
- Serve as the primary point of contact for payroll and operational questions
- Coordinate contractor engagement initiatives, anniversaries, and recognition
Systems, Process Improvement & Automation
Continuously improve how the business operates by building scalable systems and reducing manual work.
- Develop and maintain Standard Operating Procedures (SOPs)
- Improve operational workflows and documentation
- Identify repetitive tasks suitable for automation
- Implement automation using tools such as AI, Zapier, Make, or similar platforms
- Build dashboards and operational reporting
- Recommend and implement process improvements that increase efficiency and support company growth
Requirements
- 3+ years of experience in Operations, Payroll, Finance, HR Operations, Bookkeeping, or Business Administration
- Experience supporting a U.S.-based company, startup, or distributed remote team
- Experience processing payroll, contractor payments, client billing, or financial reconciliations
- Strong spreadsheet skills with exceptional attention to detail
- Experience using platforms such as Wise, Stripe, QuickBooks, Monday.com, or similar business systems
- Excellent written English and professional communication skills
- Proven ability to independently manage recurring deadlines in a fast-paced environment
- Strong process improvement mindset with experience documenting workflows or building operational systems
- Bachelor's degree in Business Administration, Accounting, Finance, Human Resources, or a related field
Preferred Requirements:
- Experience supporting contractor-based or remote-first organizations
- Experience building SOPs and operational documentation
- Experience with automation tools (Zapier, Make, Google Apps Script, AI workflows)
- Experience creating dashboards or KPI reporting
- Knowledge of payroll compliance and client billing processes
Benefits
At Anavah Talent, we’re all about helping you find your God-given space at a U.S. Company. And, we know work is more than just a paycheck, which is why we support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Anavah Talent Community!
- Competitive Compensation – We recognize your skills and experience with a great compensation package.
- Regular Payday in USD – Twice per month, we send USD right to your bank account.
- Company-Provided Laptop – We’ll provide the equipment you need to do your best work.
- Work Remotely, Forever - Save on the commute and work from home, wherever that is in the world.
- Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
- Exciting Team Experiences – Think team offsites, meetups, virtual town halls, and even international paid travel.
- Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.
- Global Networking - Work with top international teams across 12 countries around the world.
- Mentorship, Advocacy and Support - We stay in the room and advocate for you every step of the way.
- Promotions and Increases - Perform and earn more with raises, promotions, and scope-increases.
