Recruiting Coordinator (Project Employee) (US)

The Role

We are currently seeking a Recruiting Coordinator to join the People Operations team who thrives in a fast-paced environment and enjoys creating exceptional candidate experiences. This role is ideal for someone who takes pride in operational excellence, anticipates needs before they arise, and brings structure and precision to a growing recruiting function.

As we continue to scale, this role plays a key part in ensuring our hiring process runs smoothly and efficiently. You will support recruiters and hiring managers across the business, helping us attract and engage top talent by delivering a consistent, professional, and well-executed interview experience. The candidate experience is central to this role — your work directly shapes how prospective employees perceive our organization.

We’re looking for someone who is proactive, self-directed, and comfortable solving problems independently while collaborating closely with cross-functional partners to meet hiring goals.

Addepar takes a market-based approach to pay. A successful candidate’s starting pay will be determined based on the role, job-related skills, experience, qualifications, work location, and market conditions. The range displayed on each job posting reflects the minimum and maximum target base salary for roles in Colorado, California, and New York. The current range for this role is $53,000 - $83,000 (base salary) + benefits.

Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Additionally, these ranges reflect the base salary only, and do not include bonus, equity, or benefits.

Applicants must be legally authorized to work in the United States for any employer without requiring current or future visa sponsorship (for example, employment-based visas such as H-1B, F-1/OPT, or similar), and must be authorized to begin work in the U.S. on their first day of employment.

What You’ll Do

• Coordinate virtual interviews across multiple time zones, managing scheduling with accuracy and urgency
• Partner closely with recruiters and hiring managers to manage interview logistics from candidate through first day onboarding
• Serve as a primary point of contact for candidates scheduling needs, providing timely communication and support throughout the interview process
• Deliver a consistent, high-quality candidate experience that reflects professionalism and attention to detail
• Maintain accurate and up-to-date candidate records in the Greenhouse (ATS)
• Ensure interviewers are prepared with schedules, materials, and relevant candidate information
• Support offer letter preparation and pre-onboarding coordination
• Identify opportunities to streamline workflows and improve recruiting operations

Who You Are

• Highly organized with exceptional attention to detail
• Strong written and verbal communication skills
• Comfortable managing multiple priorities in a fast-paced, remote environment
• Self-motivated and able to work independently with minimal supervision
• Skilled at problem-solving and navigating scheduling challenges
• Comfortable learning new systems and tools
• Professional and discreet when handling confidential information
• Collaborative and service-oriented, with a focus on enabling hiring success
• Experience with Greenhouse, GoodTime, or Workday a plus