Email Assistant (Part-time)

OVERVIEW

Civic Nation seeks an Email Assistant to provide email content support in coordination with the Communications Team for When We All Vote. Successful candidates will be strong writers with the ability to develop engaging email content and will be comfortable working with data and email metrics to aid in informing strategy. 

This is a part-time, temporary position working up to 30 hours per week, concluding December 15, 2026. 

ABOUT WHEN WE ALL VOTE
When We All Vote is a national, nonpartisan initiative on a mission to increase participation in every election, close the race and age voting gaps, and change the culture around voting. Founded in 2018, When We All Vote works at the intersection of voting and culture to meet communities where they are to turn civic engagement into an everyday norm. From online voter education and creative partnerships to organizing and on-the-ground programming, our work will continue to reach, educate, and inspire millions of people across the country every year.

ABOUT CIVIC NATION

Civic Nation is an impact hub for the ideas, leaders, and initiatives that strengthen civic culture, civic power, and civic participation. We shift culture, systems, and policy by bringing together individuals, grassroots organizers, industry leaders, and influencers to tackle our nation’s most pressing social challenges. Five initiatives are a part of Civic Nation: ALL IN Campus Democracy Challenge, Change Collective, It’s On Us, We The Action, and When We All Vote.

YOUR IMPACT

• Assist the Associate Director of Digital Engagement in developing the email strategy for Party at the Polls
• Write and develop content ideas for the Party at the Polls email program, and for When We All Vote campaigns as needed
• Track and report on Community Partner email list performance, identifying opportunities for better segmentation and engagement
• Compile and analyze Party at the Polls email metrics to inform strategy
• Build and schedule emails in HubSpot
• Provide general administrative support to the Associate Director of Digital Engagement
• Other reasonable and related duties as assigned

YOUR EXPERIENCE

• A recent college graduate or currently enrolled in college or university 
• 1+ year of writing and developing content for email marketing campaigns, ideally in a political, advocacy, or nonprofit setting
• Experience tracking and reporting on digital metrics, with an eye toward identifying trends and opportunities for segmentation

YOUR COMPETENCIES

• Comfortable learning new software and tools (experience with HubSpot or similar email CRM platforms a plus)
• Strong copywriting and editing skills
• Familiarity with voter engagement or civic participation programs a plus
• Ability to work both independently and collaboratively within a small team
• Interest in current pop culture trends
• Ability to stay flexible and organized while managing competing priorities in a fast-paced environment
• Enthusiasm for working with diverse communities and individuals with varying perspectives
• A personal and professional commitment to promoting cross-cultural awareness and inclusion of individuals from diverse backgrounds, races, ethnicities, religions, sexual orientations, and gender identities

SALARY 

The Washington, DC-based salary for this position is $18.40/hour. This role will work 20-30 hours per week and conclude on December 15, 2026.

TO APPLY

To apply, submit a cover letter and resume below. The cover letter, addressed to Nandi Henderson, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until August 26, 2026. 

• Application period: August 10-26, 2026
• Resume Review: August 27-31, 2026
• First Round Interviews: September 2-8, 2026
• Simple Assessment: September 8-10, 2026
• Final round interviews: September 11-14, 2026
• Reference checks: September 8, 2026
• Start date: September 21, 2026

All candidates will be notified via email of the status of their application on or before the completion of the search.

Driven by our values, Civic Nation aims to recruit candidates representative of the communities and populations we serve. Towards that goal, we know that a diverse workforce allows us to see issues facing our democracy in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.