Contracts Coordinator

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025!

Daikin Applied is seeking a Regional Contracts Coordinator. You will have the ability to make an impact and shape your career with a company that is passionate about growth. The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor!

Location: Remote - Maryland, Virginia, Pennsylvania, New York, Washington, DC

Your Responsibilities:

• Assist with data entry and maintaining the integrity of the local office database including forecast reports, opportunity reports, opportunity reassignments, maintenance, etc.

• Assist in completing change order proposals and booking the related change orders within the order management system, including updating office file as required

• Assist in the preparation of customer proposals, PowerPoint presentations, letters, spreadsheets, certificates of insurance, pre-qualification questionnaires, and order legal paperwork and forms to aid in finalization of contract award

• Set up project files and complete daily, weekly, or monthly project-related reporting forms; file, fax, or copy project documents

• Coordinate meetings for sales teams

• Manage incoming and outgoing project-related mail, contract documents, submittals, and design documents as necessary

• Assist in updating service labor, material, and subcontract labor for the purpose of projecting planned project costs

• Assist in managing the contract closeout process to ensure the timely closure of projects

• Complete requests for information, invoices, statements, owner-directed insurance, etc.

• Research and reconcile contract mischarges

• Travel for in-person meetings approximately once per quarter

• Support the administration of maintenance agreements, including the input of new agreements and renewals within internal systems

• Review maintenance agreement renewals for profitability and coordinate with Sales and District Managers to obtain escalation approvals as needed

• Distribute renewal agreements to customers, confirm receipts, and proactively follow up to drive timely execution

• Track renewal status and partner with Sales teams when additional engagement is required to secure agreements

• Validate completed renewals to ensure all legal, credit, and internal approval requirements are met

• Communicate renewal status updates regularly with Sales staff and District Managers to ensure visibility and alignment

Your Qualifications:

• Associate's Degree or Equivalent Experience

• 5-7+ years of related experience in a sales environment

• Bachelor’s degree may be considered in lieu of work experience 

• Experience with Salesforce and/or any other sales tracking software (Preferred) 

• Proficient knowledge of Microsoft Office Suite 

Your Benefits:

Daikin Applied offers the following benefits for this position, subject to applicable eligibility requirements: 

• Multiple medical insurance plan options + dental and vision insurance  

• 401K retirement plan with employer match

• Paid time off and company paid holidays

• Paid sick time in accordance with the federal, state and local law

• Tuition Reimbursement after 6 months of continuous service 

Work visa sponsorship is not available for this position.

The typical hourly pay rate for this position ranges from $31.73 - $52.31 in Maryland, Virginia, Pennsylvania, New York. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.

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