Executive Assistant & Social Media Virtual Assistant

This is a remote position.

Job Description

Rockstar is hiring a full-time Executive Assistant & Social Media Virtual Assistant on behalf of a fast-growing virtual HR consulting firm.

This role blends executive assistant support with social media ownership. The VA will manage inbox and calendar coordination, scheduling, travel, and document creation for the executive team, while also owning day-to-day social media. This is not a role for someone who waits to be told what to do next. The company has grown rapidly and needs someone nimble who can move quickly, anticipate needs, and think a few steps ahead without constant direction.

This VA will primarily support one team member day-to-day but will also work across the wider leadership team, helping with report pulling, organizing and formatting notes, and other time-consuming but straightforward administrative work. Comfort with AI tools, especially Claude, is expected, not optional, since the company is actively building AI-assisted workflows into how the team operates.

About the Client

This is a virtual HR consulting firm supporting healthcare practices across the country, entirely built on referrals with zero paid marketing. The company has tripled in size over the past year and a half and is actively formalizing its systems and team structure to support that growth.

The team is fully remote and distributed, with team members based in different states. They move fast, value autonomy paired with strong communication, and are looking for someone who can keep pace with a high-energy, multitasking leadership style without needing heavy oversight.

Key Responsibilities

Executive Assistant Support

• Manage inbox organization and email correspondence
  
• Handle scheduling, calendar management, and travel coordination
  
• Create and format documents, including policy drafts and other internal materials
  
• Anticipate needs proactively and prepare materials in advance where possible
  

Social Media & Content

• Own social media content creation and scheduling across channels
  
• Create graphic posts and manage a consistent posting cadence, including stepping in when leadership can't provide video content
  
• Use AI tools (including Claude) to support content creation and planning efficiently
  

Administrative Support (Cross-Team)

• Pull reports from internal platforms and adjust employee settings within HR systems
  
• Organize and format phone screen notes for hiring managers
  
• Support general administrative tasks across the leadership team as needed
  

Tools & Systems

• Claude (AI workflows)
  
• Canva
  
• Standard HR platforms (for report pulling and employee data)
  
• Google Workspace or equivalent
  

Requirements

• Prior experience as an executive assistant, ideally supporting a fast-moving or growing business
  
• Social media management and content creation experience required
  
• Comfortable and proficient using AI tools, particularly Claude, as part of daily workflow
  
• Highly self-directed, able to take initiative and move quickly without waiting for detailed direction
  
• Strong organizational skills and comfort managing tasks across multiple stakeholders
  

Non-Negotiables

• Fast-moving and proactive, does not wait to be told what to do next
  
• Strong social media and content creation experience
  
• Comfortable working with AI tools as a core part of the role
  

Benefits

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families across the Globe