Location: Shanghai
Job Function: Real Estate
Job Type: Permanent
Req ID: 17333
GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.
Real Estate
The Real Estate (RE) arm of GIC invests in real estate and real estate-related assets outside of Singapore and has one of the largest and broadest real estate portfolios amongst all institutions.
Our real estate assets cover over 40 countries and span multiple property sectors, including traditional office, retail, residential, industrial, and hospitality; and newer economy sectors such as data centres, life sciences, and healthcare properties. We invest across the real estate capital structure in equity, senior and junior debt. Through active asset management, GIC further generates income, and enhances the market value of its assets through tenant management, market positioning, leasing, and capital improvements.
We are looking for an Executive Assistant in our Shanghai Real Estate team.
What will you do as an Executive Assistant
•Schedule and arrange meetings with internal and external counterparties, responding promptly to last-minute requests, changes and cancellations across email, phone and instant-messaging channels
•Arranging business trips, which include booking of flights, accommodation and coordinating travel itineraries
•Undertaking administrative duties which include administering claims, managing office and pantry supplies, handling domestic/international courier, filing/printing/scanning documents, and other standard administrative matters
•Organizing team, departmental social events and engagement initiatives, including vendor sourcing and management
•Providing back-up coverage to the other administrative assistants
•Prepare and co-ordinate signing of documents by senior team members
•Cooperate and coordinate with global offices
•When required, serve as the first point of contact at the Shanghai office reception, greeting visitors, clients and vendors, and ensuring a professional front-desk experience
What qualifications or skills should you possess in this role?
• Ability to use the standard suite of Microsoft tools is a pre-requisite
• Proven experience as an administrative assistant providing comprehensive secretarial and administrative support to a team of professionals
• Strong interpersonal capabilities, and good verbal and written communication skills
• A collaborative and a dynamic team player
• Demonstrates maturity and professionalism in managing relationships and handling challenging situations
• Highly organized and detail-oriented with effective time management skills to prioritize and meet engagement deadlines
• Ability to prioritize, multitask, and thrive in a hectic, fast paced global work environment
• Proactive, flexible, and willing to learn and grow beyond the job description
• Professional fluency in both English and Mandarin (spoken and written) to support local and cross-border communication
Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.
Flexibility at GIC
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.
GIC is an equal opportunity employer
GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Please email grphrodtaops@gic.com.sg at any point of the application or interview process if adjustments need to be made due to a disability.
Learn More
Learn more about our Real Estate Department here: https://gic.careers/group/real-estate
