Healthy Mind & Brain Center

Position Overview

Everlast Group is seeking a detail-oriented and proactive Remote Business Operations Specialist to support the day-to-day administrative and operational functions of our remote team. This role is ideal for an organized professional who enjoys coordinating processes, maintaining accurate records, and providing exceptional support to internal departments and customers. The successful candidate will help ensure business operations run efficiently while contributing to a positive customer experience.

Key Responsibilities

Coordinate daily operational and administrative activities across multiple departments.

Maintain accurate digital records, databases, and company documentation.

Respond to customer and internal team inquiries via email, phone, and chat in a professional and timely manner.

Assist with scheduling meetings, managing calendars, and coordinating virtual appointments.

Process business documents, reports, and operational requests with accuracy.

Monitor workflows and identify opportunities to improve operational efficiency.

Prepare reports, spreadsheets, and presentations using Microsoft Office and Google Workspace.

Collaborate with cross-functional teams to ensure projects and operational tasks are completed on schedule.

Maintain confidentiality of customer, employee, and company information.

Perform additional administrative and operational duties as assigned.

Qualifications

High school diploma or equivalent required; associate's or bachelor's degree preferred.

Previous experience in business operations, administrative support, customer service, or office administration is preferred.

Excellent written and verbal communication skills.

Strong organizational, multitasking, and time-management abilities.

Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.

Ability to work independently in a remote environment.

Strong attention to detail and problem-solving skills.

Reliable internet connection and a dedicated home workspace.

Preferred Skills

Experience with CRM, ERP, or project management software.

Knowledge of data entry and document management.

Ability to prioritize tasks in a fast-paced environment.

Professional customer service and interpersonal skills.

Benefits

Fully remote work environment.

Flexible full-time or part-time scheduling.

Competitive hourly compensation.

Paid training and ongoing professional development.

Opportunities for career growth and advancement.

Paid time off and company-recognized holidays (where applicable).

Health, dental, and vision insurance for eligible employees.

Supportive and collaborative remote team culture.

Equal Employment Opportunity

Everlast Group is committed to creating an inclusive workplace and is an Equal Opportunity Employer. We celebrate diversity and are committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Note: Applicants must be legally authorized to work in the United States. Employment is contingent upon successful completion of applicable pre-employment screenings.