About Boston Center For The Arts

Position Concept

Executive Support

• Manage the CEO’s calendar, scheduling, travel coordination, and meeting logistics.
• Prepare agendas, briefing materials, presentations, and follow-up documentation.
• Create internal and external communications on behalf of the CEO.
• Manage prioritizing and coordinating time-sensitive projects and organizational initiatives.
• Maintain confidentiality and professionalism in all aspects of the role.

Board Relations and Governance Support

• Manage Board of Directors and committee meetings, including scheduling, materials preparation, logistics, and follow-up.
• Manage board calendars, governance records, and organizational documentation.
• Responsible for tracking board action items, deadlines, and ongoing committee work.
• Manage communication and coordination between board members, leadership, and staff.
• Assist with onboarding materials and engagement for new board members.

Vendor and Contract Coordination

• Manage vendor onboarding, contracts, renewals, and related documentation.
• Manage timelines, approvals, deliverables, and organizational agreements.
• Coordinate service agreements, consultants, and institutional partnerships.
• Serve as an internal point of coordination between departments and external vendors.

Office and Administrative Operations

• Manage the day-to-day coordination and functioning of the office environment.
• Responsible for mail, deliveries, supply ordering, and general administrative operations.
• Responsible for welcoming and assisting guests, board members, artists, partners, and visitors.
• Manage meeting logistics, hospitality, and onsite coordination for leadership meetings and organizational gatherings.
• Maintain organized administrative systems, files, and shared operational processes.

Organizational Coordination and Special Projects

• Assist with institutional initiatives, events, and strategic projects led by the CEO.
• Support coordination across departments to ensure timely communication and execution.
• Manage and track organizational priorities, timelines, and implementation processes.
• Project management connected to governance initiatives, partnerships, fundraising activity, and campus planning efforts.

Qualifications

• 3-5+ years of experience in executive support, office management, operations coordination, or related administrative roles.
• Experience supporting senior executives, boards, contracts, or complex organizational operations preferred.
• Strong organizational and project coordination skills with exceptional attention to detail.
• Demonstrated ability to manage multiple priorities and maintain professionalism in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to work collaboratively across departments and with external stakeholders.
• Proficiency with Microsoft Office, Google Workspace, and scheduling/project management systems.
• Interest in arts, culture, and nonprofit work preferred.

Compensation & Benefits

• Salary range: $65,000 - $75,000 commensurate with experience. This is an exempt position.
• Boston Center for the Arts offers 4 weeks of paid time off, and 2 weeks of additional paid administrative closure.
• Benefits: 80% BCA-sponsored health, dental, and vision insurance; flexible spending plans, life and disability; and a 403(b) retirement savings plan.
• This is primarily an in-person position with 1 work-from-home day per week + a bank of remote days to use throughout the year.
• Complimentary tickets to BCA and BCA partner events and performances.