Project Administrator

Overview

Sullivan Healthcare Consulting is a team of seasoned, leading edge perioperative experts who help healthcare organizations manage to higher margins by optimizing surgical services. The SHC process is simple: assess and benchmark all perioperative services and their interdependencies, clearly identify what isn’t working, build consensus for a best-practice based solution, and help all stakeholders work together to correct it. Sullivan’s recommendations are always realistic, achievable and sustainable over the long haul. 

About The Opportunity

Sullivan Healthcare Consulting (SHC) is seeking a highly organized, detail-oriented Project Administrator to support client engagements, consultants, and leadership teams across the organization. This role serves as a central hub for project coordination, client communication, document management, and the development of high-quality client-facing deliverables

If you thrive in a fast-paced, collaborative environment and enjoy transforming complex information into polished, professional documents and presentations, we'd love to hear from you.

What You'll Do

As Project Administrator, you will:

• Coordinate project communications, schedules, deadlines, progress updates, and client correspondence.
• Draft, edit, proofread, format, and perform quality assurance reviews on reports, presentations, executive summaries, implementation plans, articles, and other deliverables.
• Create visually engaging, professional client-facing materials that clearly communicate complex information.
• Develop and maintain templates, presentations, and branding standards to ensure consistency across deliverables.
• Manage document libraries, project files, shared resources, version control, and records retention.
• Collaborate with consultants, analysts, sales, accounting, and executive leadership to support client engagements.
• Schedule and facilitate client meetings, conference calls, and virtual project discussions.
• Conduct research and support the development of business development materials, thought leadership content, presentations, and articles.
• Provide administrative support to company leadership and serve as a key point of contact for clients and internal teams.

What We're Looking For

Required Qualifications

• Bachelor’s degree in journalism, English, communications, or a related field.
• Exceptional written and verbal communication skills.
• Strong editing, proofreading, and document quality assurance experience.
• Demonstrated project coordination and organizational skills.
• Ability to manage multiple priorities, meet deadlines, and work independently in a remote environment.
• Advanced proficiency with Microsoft Word, PowerPoint, Excel, Teams, SharePoint, and related collaboration tools.
• Experience conducting online research and supporting business documentation.

Preferred Qualifications

• Healthcare industry experience, especially within hospitals or surgical services environments.
• Understanding of medical terminology.
• Experience in creating presentations, branded deliverables, and knowledge management resources.

Key Success Factors

The ideal candidate is:

• Exceptionally detail-oriented and quality-focused.
• A strong writer and editor who can produce client-ready deliverables with minimal revisions.
• Skilled at organizing documentation and maintaining version control.
• Creative in designing professional presentations and reports.
• Collaborative, responsive, and client-service oriented.

Position Details

• Location: Remote (U.S.)
• Schedule: Full-time, Monday–Friday
• Travel: Up to 5% nationwide travel as needed.

Why Join SHC?

This role offers the opportunity to work directly with healthcare consultants and executive leaders while contributing to meaningful client engagements nationwide. You'll play a key role in ensuring exceptional client experiences through outstanding communication, organization, and deliverable excellence.

Apply today if you're a strong communicator, talented editor, and project coordination professional looking to make an impact in healthcare consulting.

Disclosures