Manager, Facilities Operations

We’re here for one reason and one reason only – to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We’ve made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet.

Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows.

Job Description

The Manager, Facilities Operations will be focused on driving adoption, standardization, and continuous improvement of EAMS/Maximo across facilities operations.
The role is centered on user enablement, training development, and system optimization, ensuring that maintenance and facilities teams are effectively trained, supported, and equipped to execute work consistently and compliantly within the system.
In addition, this role supports digital transformation initiatives, including enabling the adoption of condition-based and predictive maintenance (CBM/PdM) programs, by ensuring systems, data structures, and user workflows are aligned to support these capabilities.

Key Responsibilities

EAMS / Maximo Ownership & Continuous Improvement (Primary Focus)

• Provide functional support for EAMS/CMMS (Maximo), driving standardization and optimization of maintenance workflows.

• Identify and implement enhancements to improve system usability, workflow efficiency, and data quality.

• Improve asset structures, work management processes, and data standards to support consistent system usage and reporting.

• Partner with site teams to identify gaps in system usage and implement targeted improvements.

Training, Enablement & Adoption (Primary Focus)

• Lead the development and delivery of role-based Maximo training programs, aligned with system roles and responsibilities.

• Create and maintain training materials, job aids, user guides, and work instructions to support end-user effectiveness.

• Support and enhance CBT training programs and onboarding pathways for new and existing users.

• Collaborate with site trainers and SMEs to ensure training content reflects operational workflows and real-world usage.

• Drive system adoption and user compliance, ensuring consistent execution of standardized processes.

• Serve as a functional support resource for users, troubleshooting system issues and providing guidance on best practices.

Digital Transformation & CBM/PdM Enablement

• Support implementation and adoption of condition-based and predictive maintenance (CBM/PdM) programs by aligning system capabilities with evolving maintenance strategies.

• Enable integration of condition monitoring activities (e.g., inspections, meter readings, condition inputs) into Maximo workflows and work management processes.

• Support configuration and use of EAMS capabilities such as meter-based PMs, inspection forms, and condition-triggered workflows.

• Partner with engineering, reliability, and IT teams to ensure system readiness for digital reliability initiatives.

• Ensure that asset data, failure coding, and work order structures support data-driven maintenance and future predictive analytics use cases.

 Operational & Cross-Functional Support

• Collaborate with maintenance, engineering, quality, and operations to ensure alignment between system workflows and business processes.

• Support audits and inspections by ensuring proper system usage, documentation, and compliance with SOP requirements.

• Contribute to development and improvement of SOPs, and system-related documentation.

 Key Objectives / Deliverables

• Improve Maximo/EAMS user adoption and effectiveness across site teams.

• Develop and sustain standardized training programs and materials for all user roles.

• Enhance data quality, consistency, and compliance within EAMS.

• Drive continuous improvement of system workflows and user experience.

• Enable adoption of CBM/PdM capabilities through system-driven workflows and data structures.

• Strengthen alignment between systems, processes, and operational execution.

Basic qualifications:

Bachelor's Degree and Six Years' Experience

OR

Masters' Degree and Four Years' Experience

Preferred Qualifications:

• Bachelor’s degree in Engineering, Engineering Technology, or related field with experience in facilities, maintenance, or asset management environments.

• Strong hands-on experience with CMMS/EAM systems, preferably IBM Maximo, including functional workflows.

• Demonstrated experience in training development, user enablement, or system adoption initiatives.

• Working knowledge of maintenance and reliability processes (work management, PM programs, asset lifecycle).

• Exposure to or experience supporting condition-based or predictive maintenance initiatives within a CMMS/EAM environment.

• Experience in GMP/cGMP-regulated environments.

• Experience with data analysis and reporting tools (Excel, Power BI, SQL is a plus).

• Experience developing training materials, SOPs, or user documentation for CMMS/EAM systems.

• Experience supporting system implementations, upgrades, or digital transformation initiatives.

• Familiarity with Maximo functional areas such as work management, planning/scheduling, inventory, and inspections.

• Exposure to CBM/PdM approaches, including condition monitoring inputs and their use within maintenance workflows.

• Experience working across multi-site or global environments.

• Knowledge of data integrity (ALCOA+) and regulated documentation practices.

• Strong training and communication capability

• Ability to translate complex system workflows into practical user guidance

• Process-driven and documentation-oriented mindset

• Functional expertise in EAMS/Maximo

• Cross-functional collaboration and stakeholder influence

• Continuous improvement and user-focused thinking

People Leader Accountabilities:

• Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.

• Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose.

• Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com. Sign up to follow @KitePharma on Twitter at www.twitter.com/kitepharma.
 

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Kite Pharma is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

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Kite Pharma will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the  legal duty to furnish information; or (d) otherwise protected by law.
 

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Kite Pharma provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Kite Pharma Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.