Meeting & Events Coordinator – Gulf Markets ETW

Viatris is a global healthcare company uniquely positioned to bridge the traditional divide between generics and brands, combining the best of both to more holistically address healthcare needs globally. With a mission to empower people worldwide to live healthier at every stage of life, we provide access at scale, currently supplying high-quality medicines to approximately 1 billion patients around the world annually and touching all of life's moments, from birth to the end of life, acute conditions to chronic diseases.

We have been included on number of award lists that demonstrate the impact we are making.
 

Internal Pre-Approval (HIPPO & LCM)

• Understand HIPPO system, facilitate colleagues with challenges and questions for HIPPO

• Facilitate UAE Speaker and Event Sponsorship LCMs on ContractPod.

Venue Sourcing, Logistics Management & Budgeting

• Activity initial budget building, venue recommendation, negotiation and contracting (raising POs) venues and logistics (flights, ground transfer, etc.) for meetings in line with internal local compliance requirements.

• Ensure Government required documents are passed on to the property in line with local government requirements

M&E Tool & Platform

• Ensure Cvent steps are carried out correctly (RFP, Contract, etc.) and data input accuracy.

KOL/Speaker Engagement

• Speaker contracting and engagement.

Post-Event Operations

• Timely reconciliation of LCM (the ones facilitated) and Cvent

• Ensure vendor invoice is timely processed and relative PO is closed and capture saving (in AP system and Cvent)

• Process KOL/Speaker payment for the honorarium of their services

Reporting

• Provide accurate data when report is required from Country M&E Team Lead / Regional M&E LEad

Vendor Management

• Maintain good relationship with vendors and timely raise to MPA and/or any other vendors (hotels, branding agency, etc.) if any performance issues.

• Venue familiarization for better recommendation to Project Owners

Internal Client Management

• Timely response to internal clients (project owners) regarding activity related questions, system operation questions, etc.

• Training on Viatris’ digital solution tools and refresher on internal requirements (compliance, lead time, etc.)

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others. 

Viatris is an Equal Opportunity Employer.