Logo for Hoplite Group

(Full-Time): Contracts, Compliance, and HR Administrator

Hoplite Group

Role overview

Qualifications

  • Government contracting experience, with prime or subcontract administration experience
  • Minimum of associate’s degree in accounting, business administration, finance, human resources, or a related field preferred
  • 3-5 years of progressive experience in accounting, subcontract administration, HR administration, finance, or government contracting support
  • Proficiency in QuickBooks Online, Rippling, Microsoft Office, and Google Workspace

Responsibilities

  • Support accounts payable and accounts receivable functions in QuickBooks Online and Rippling
  • Assist in new hire onboarding and employee offboarding
  • Maintain employee, personnel, and benefits records in Rippling
  • Serve as subcontract administrator by maintaining subcontract files, documentation, and closeout records

Key facts

Hard skills

Contract Management HR Operations Financial Management Google Workspace Government Contracting Subcontracting Cost Benefit Analysis

Other skills

  • Microsoft Office
  • Detail Oriented
  • Organizational Skills
  • Time Management
  • Problem Solving
  • Client Confidentiality
  • Professionalism

About the company

Hoplite Group logo

Hoplite Group

Security & Investigations Services

Hoplite Group was created by a team of senior executives with extensive public sector and highly relevant commercial experience in economic development in frontier markets. Our team is unique in that it feels equally at home in the field or in the boardroom. We create sustainable and innovative solutions to complex problems and in the most challenging environments and harshest conditions.

Company details

Company typeSME
IndustrySecurity & Investigations Services
Company size11 - 50

Links

Website LinkedIn See all jobs

Your match analysis

See how your profile stacks up against this role.

We compared the job requirements to your profile to show where you're strong and where you fall short.

Job description

Opportunity (Full-Time): Contracts, Compliance, and HR Administrator

Bottom Line Up Front: The Hoplite Group is seeking a junior- to mid-level specialist to support prime/subcontract financial administration and compliance as well as assist in human resources management within a fast-growing small business, veteran owned company focused on government contracting.

Location: Remote

Reports To: Administration and Finance Director

Position Summary: This position focuses 80% on contracting (including subcontract administration) and financial compliance responsibilities, with 20% support to supporting human resource and administrative duties in a fast-growing small business, focused on government contracting. This position is responsible for supporting DCAA-compliant accounting processes, subcontract administration, onboarding and offboarding, benefits administration, and time tracking. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining professionalism, confidentiality, and accuracy.

Essential Duties and Responsibilities
  • Support accounts payable and accounts receivable functions in QuickBooks Online and Rippling in accordance with DCAA accounting requirements.
  • Maintain accurate accounting records, company ledgers, job cost data, and supporting documentation for audit readiness.
  • Assists in new hire onboarding and employee offboarding, including document collection, verifications, background checks, and I-9 processing.
  • Maintain employee, personnel, and benefits records in Rippling and employee files.
  • Administer time tracking and assist with review of employee timesheets, attendance records, and payroll support items.
  • Track HR compliance requirements, training acknowledgments, policy receipts, and employee documentation.
  • Serve as subcontract administrator by maintaining subcontract files, documentation, modifications, deliverables, and closeout records.
  • Support subcontractor administration through multiple portals and liaise with internal staff and subcontractors as needed.
  • Assist with subcontract pricing support, proposal cost builds, cost analysis, and backup documentation.
  • Assists in maintenance of internal contract compliance records, checklists, and SOPs in accordance with FAR, DFARS, DCAA, and company requirements as applicable.

Qualifications and Desired Attributes
  • Government contracting experience, with prime or subcontract administration experience, that include familiarity with DCAA best practices, FAR, DFARS.
  • Minimum of associate’s degree in accounting, business administration, finance, human resources, or a related field preferred; equivalent experience considered. Bachelor’s or advanced degree or certificates offer strong advantage.
  • 3-5 years of progressive experience in accounting, subcontract administration, HR administration, finance, or government contracting support.
  • Experience supporting onboarding/offboarding, benefits administration, employee records, and timekeeping preferred.
  • Experience supporting proposal pricing, cost builds, subcontract files, invoice review, and contract administration preferred.
  • Proficiency in QuickBooks Online, Rippling, Microsoft Office, and Google Workspace.
  • Strong attention to detail, organizational skills, and ability to work independently in a deadline-driven environment.
  • Ability to pass background check, obtain, and maintain a Department of War Secret Clearance.

Work Environment: This position is cross-functional across finance, HR, and subcontract administration and operates in a fast-paced, deadline-driven, professional remote environment. The role requires the handling confidential information as well as regular coordination with internal staff, management, and subcontracting partners. Flexibility, professionalism, and responsiveness are essential to support business operations.

Compensation: Commensurate with experience.
 

Apply once. Then go straight to the hiring manager.

After you apply, unlock the direct contact details of the people who actually make the call. A quick follow-up makes you 5x more likely to land an interview.

MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
Unlocked after you apply
·

Compliance Officer Related jobs

United StatesCompliance Officer

Other jobs at Hoplite Group

Premium

Reach out to the hiring manager directly.

Gain access to the contact details of the hiring managers who actually decide, and reach out to network with them directly. That, plus more when you upgrade:

  • Full match report with fit score and gaps
  • Career diagnostics on how recruiters read you
  • Curated company matches and warm intros
  • 48h early access to new roles

Cancel anytime.