Swiftly is the AI platform purpose-built for retail, serving retailers, wholesalers, and brands. Swiftly's AI agents unify data, automate workflows, and power the marketing that drives measurable business growth. Swiftly AI is built on the industry's largest proprietary retail dataset: live transactions, 9 million products, and the closed-loop campaign outcomes of 33,000 stores.
Trusted by leading retailers, wholesalers, and hundreds of iconic brands, Swiftly unifies data across the retail ecosystem to accelerate growth and power the connected, personalized experiences that drive lasting shopper loyalty.
Position Summary:
Swiftly is seeking a highly organized, execution-focused Senior Event Manager to own the logistics and on-the-ground details for 20+ partner and industry events per year. This role executes against event strategy, venue/vendor decisions, and budgets that are set by senior leadership. The ideal candidate works independently with no supporting staff, is comfortable juggling multiple overlapping events under compressed deadlines, and brings meticulous attention to detail across every phase of execution, from pre-show marketing coordination through on-site setup, breakdown, and post-event reporting. In addition to hands-on event logistics expertise, this senior-level candidate is skilled in vendor coordination, budget tracking and reconciliation against a pre-approved budget, and reliable, deadline-driven follow-through across a high-volume annual event calendar.
This is a part-time role, working around 20 hours a week on average; given the 20+ event annual calendar, weekly hours will fluctuate and increase during peak pre-show and event weeks.
Preference for candidates located in Pacific/Central time zones.
Responsibilities Include:
Own end-to-end logistics execution for 20+ partner and industry events per year, working from event strategy, vendor selections, and budgets set by senior leadership
Manage and execute to all deadlines across a high-volume, overlapping event calendar
Track spend and reconcile actuals against a pre-approved budget for each event; flag variances to leadership
Coordinate with internal staff, partners, and vendors to confirm event requirements and logistics details, keeping senior leadership informed of status throughout planning
Manage all cross-functional efforts to support pre-show activities and ensure they are completed on time including; email outreach, social media, marketing materials, sales enablement, swag and giveaways, and lead tracking
Produce post event reports for Senior Leadership detailing event performance, tracking key metrics and assessing Return On Investment
Lead all pre-show and post-show prep meetings
Manage on-site preparations, including event set-up and breakdown
Other duties as assigned
Required Qualifications:
5-10 years of proven experience in event management
Experience developing and executing event strategies
Proactive and takes initiative
Experience tracking, reconciling, and reporting against event budgets
Strong interpersonal and communication skills
Excellent organizational skills, including multitasking, time management, and an extremely high attention to detail
Ability to handle pressure and make good decisions quickly
Ability to travel as needed
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the U.S. without the need for current or future sponsorship
#LI-Remote
Note: This position is not eligible for visa sponsorship. Applicants must be authorized to work in the U.S. without the need for current or future sponsorship.
Working For Swiftly
We are working on a set of problems that require the best in the industry to get right. Our employees are the pillars of the future of the company and they are treated and compensated as such. We're a growing team of experienced industry professionals building an organization that can solve tough problems and values a collaborative environment.
Every Swiftly employee:
-Has demonstrated the ability to work collaboratively in an ambiguous, fast-paced environment
-Takes ownership of their domain from the ground up, from inception through deployment to customers
-Leaves their ego at the door and ensures the best idea leaves the room
-Is always experimenting with new technologies and learning new skillsets
If you've ever wanted to work on a project that blends a gorgeous consumer experience, sophisticated logistics, and scale that rivals the largest technology players, Swiftly is the place for you.
Equal Opportunity Employer
Swiftly is an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.
Swiftly will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. Reasonable accommodations are available for qualified individuals with disabilities throughout the subsequent application process.
