Lease Administration Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a LA Assistant with English and German for our Lease Administration. 

 About JLL 

 We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. 

 If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL! 

 Sector overview 

 For more than two decades, Jones Lang LaSalle’s Lease Administration group has been setting the standard in quality real estate management by delivering flexible portfolio solutions through its comprehensive Lease Administration programs.  Lease Administration has dedicated resources that make this business unit one of the most sought after and successful services offered by the firm. In Poland JLL Lease Administration was established in 2006 and since then has grown to over 190 employees in 2018. 

 What we do? We centrally manage clients’ leases to help them make more strategic portfolio decisions, reduce costs and identify opportunities to renegotiate lease terms and rates. 

 We can take responsibility for 20 leases or 20,000, gathering, monitoring and managing accurate data so clients’ resources aren't drained. Using JLL’s strict SOC1 certified processes, we manage lease data and help clients make sound decisions quickly. As the only global SOC1-certified lease administration service provider, we make sure clients don't miss critical planning deadlines or expirations. We identify opportunities to consolidate or dispose of underused assets. Clients are well-positioned to take advantage of every opportunity to maximize the efficiency and productivity of their portfolio. 

 Role Purpose 

 The objective of the role is to maintain lease databases. This involves obtaining portfolio information, reporting to clients and other JLL teams. 

 What this job involves: 

• Administrative support – documents, scans, letters collection 

• Documents/Invoices tracking in appropriate tools 

• Documents/Invoices upload into the system/local drive/Sharepoint 

• Performing database updates/clean ups based on instruction 

Sound like you? To apply you need to be / have: 

• Very good English and another European language, preferably German

• Availability for at least 25-30 hours per week 

• Attention to details, ability to think clearly and precisely 

• Some experience in database management would be an asset 

• MS Office skills, especially Excel 

 What you can expect from us 

 You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. 

 Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. 

 Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you... 

 JLL is an Equal Opportunities Employer and encourages applications from all sections of the community. 

 Apply today at jll.com/careers. 

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.