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Client Operations Administrator (Summer Support

Role overview

Qualifications

  • Organised and reliable
  • Comfortable using computers and learning new systems
  • Able to follow written processes accurately
  • Good communicator

Responsibilities

  • Processing Client questionnaires
  • Completing Freshdesk administration tasks
  • Updating client records
  • Checking information is complete and accurate

Key facts

Other skills

  • Record Keeping
  • Organizational Skills
  • Reliability
  • Computer Literacy
  • Detail Oriented
  • Communication
  • Trustworthiness
  • Willingness To Learn

About the company

Healios logo

Healios

Digital Health & Health Tech

Healios is a leading digital healthcare provider that brings the whole family together to maximise long-term outcomes and wellbeing. As part of our mission to bring exceptional healthcare to anyone, any time, anywhere, we’re reimagining the way children, young people and adults access and receive mental health and neurodevelopmental services by blending the best technology with specialised clinical expertise. As an organisation, we’re focused on uniting talent and innovation to create positive change. Our teams are encouraged to constantly push for better outcomes as they work to improve the lives of people across the UK. To find out more, visit healios.org.uk.

Company details

Company typeScaleup
IndustryDigital Health & Health Tech
Company size201 - 500

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Job description

Client Operations Administrator (Summer Support) 

Job Description 



Position

Temporary / Flexible - Immediate start required

Hours

Hours will typically be  Monday to Friday, between 8am and 6pm, although exact patterns can be agreed. 


Evening and Weekend work will be considered once the role is established. 

Location

Remote

Salary 

£12.75ph

Parameters

Applicants must be available to complete an initial onboarding programme over 2–3 consecutive days during their first week (External)


We ask for a minimum commitment of 6 weeks to ensure training can be effectively applied (External) 


As this role involves access to confidential patient information, any offer of employment will be subject to satisfactory pre employment checks. Including:

  • Right to work in the UK.
  • Identity verification.
  • A satisfactory Disclosure and Barring Service (DBS) check (or willingness to obtain one).

United by our vision. Leading with empathy. Pioneers in curiosity. 

Healios exists to bring exceptional healthcare to anyone, anytime, anywhere. By digitising entire clinical pathways, we enable children, adults and their family members to receive and seamlessly transition between clinical services from the comfort of their home.

Innovation is at the heart of what we do as we strive to be the leading provider of neurodevelopmental and associated mental health services. You can find out more about us by clicking here

 “Great minds don’t think alike” 

From our talented tech teams to our standout clinical expertise, we’re bringing great minds together to build more accessible services.

The role 

You'll provide administrative support to our Client Operations Teams, helping to keep our services running smoothly and allowing our experienced colleagues to focus on supporting clients with more complex needs.

This is not a customer facing role; you'll be completing a variety of important structured administrative tasks using clear processes and guidance.

This will include:

  • Processing Client questionnaires.
  • Completing Freshdesk administration tasks.
  • Updating client records.
  • Checking information is complete and accurate.
  • Sending standard communications.
  • Completing routine administrative tasks.
  • Following documented processes and one page guides.
  • Escalating anything you're unsure about to your nominated supervisor.

This role is focused on administration and process-driven work. It does not involve providing clinical advice or independently managing client queries.

What we're looking for

We're much more interested in attitude than experience.

You'll be:

  • Organised and reliable.
  • Comfortable using computers and learning new systems.
  • Able to follow written processes accurately.
  • A good communicator.
  • Comfortable working independently once trained.
  • Trustworthy and able to handle confidential information appropriately.
  • Keen to learn and happy to ask questions when unsure.

No previous healthcare experience is required.

Training & Support

We'll provide:

  • A structured onboarding programme.
  • One-page process guides for each activity.
  • A named escalation contact for support.
  • Regular check ins

DIVERSITY AND INCLUSION

“Do the right thing” is one of our core Healios values. And building a diverse and inclusive workplace where everyone feels supported is absolutely the right thing to do. Whether we’re developing a new service line or enhancing one of our products, we need people with different skills, backgrounds, identities and perspectives to ensure our innovations will work for the children and young people we are here to serve. By embracing diversity, we can deliver better care experiences and outcomes, while tackling the inequalities in healthcare provision that exist today.

 

SAFER RECRUITMENT & PRE- EMPLOYMENT CHECKS 

Healios ensures that supporting people to be safe is at the heart of our work and a key priority across all areas of the organisation, We will do our absolute best to keep the people that we support, safe from harm. This starts with our recruitment processes.

As part of our pre-employment checks, all employees of Healios will be asked to have a Disclosure and Barring Service (DBS) check. Dependent on your role within the business, this will either be an Enhanced or Basic. A Protecting Vulnerable Groups (PVG) check will be required. You will also be asked to provide two professional references as a minimum. 

 

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MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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