Administrative Assistant, Centralized Support

Job Description

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions.

The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following:    

Duties and Responsibilities 

• Maintaining positive working relationships with internal and external partners. 

• Reconciling PO receivers via Coupa. 

• Invoice processing via Coupa. 

• Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. 

• Creating and maintaining vendor and employee master files. 

• Reviewing and reconciling customer statements and accounts. 

• Receiving, placing, and filling customer orders and purchase orders. 

• Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. 

• Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. 

Required Skills and Abilities 

• Excellent listening and communication skills. 

• Intermediate proficiency in Microsoft Office Suite. 

• Positive interpersonal skills with strong attention to detail. 

• Ability to work in both a team environment and independently. 

• Ability to thrive in a multitasking environment. 

• Bilingual in Spanish a plus.

Education and Experience 

• 1+ years of administrative experience is required. 

• Construction supply and equipment industry knowledge a plus. 

• Experience with Coupa is preferred. 

Physical Requirements 

• The ability to work out of one of our OES offices. This is not a fully remote role.

• Must be able to sit or stand for prolonged periods of time. 

• Must be able to lift 15 pounds if needed.  

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.

Explore our open opportunities at www.dpr.com/careers.