About Agile Defense
At Agile Defense we know that action defines the outcome and new challenges require new solutions. That’s why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next.
Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility—leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation’s vital interests.
Job Title: Billing Specialist
Location: Remote
Job Description
We are seeking an experienced, detail-oriented Billing Specialist to join our Accounting team. This position is responsible for preparing and submitting customer invoices, maintaining billing-related project information within Deltek Costpoint, supporting accounts receivable activities, ensuring compliance with contract requirements, and partnering with internal teams to resolve billing discrepancies and contract closeout matters. The ideal candidate demonstrates exceptional attention to detail, strong analytical and organizational skills, and the ability to manage multiple priorities in a deadline-driven government contracting environment.
Key Responsibilities
Prepare and issue accurate, timely, and fully supported customer invoices for various contract types (including CPFF, T&M, and FFP) in accordance with contract requirements and company policies.
Perform project setup and maintenance in Deltek Costpoint to support accurate billing, including funding, billing and revenue formulas, project ceilings, labor categories, billing rates, rate sequencing, and workforce assignments.
Monitor outstanding invoices, assist with collection efforts, and respond to customer billing inquiries in a professional and timely manner.
Support contract closeout activities by preparing final invoices, reconciling billed amounts, and coordinating with Contracts, Project Controls, and Accounting to resolve outstanding billing issues.
Process final invoices, rate variance invoices, and required billing adjustments or reversals, and submit invoices through applicable government invoicing portals.
Ensure compliance with federal, state, and company policies, procedures, and regulations.
Establish and maintain effective, cooperative working relationships with customers and internal stakeholders.
Education and Background
Associate's degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.
Years of Experience
Minimum of three years of billing experience supporting federal government contracts
Required Skills
Hands-on experience with Deltek Costpoint Billing.
Experience billing CPFF, T&M, and FFP government contracts.
Strong proficiency in Microsoft Excel and Microsoft Office applications.
Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
Excellent written and verbal communication skills and the ability to manage multiple priorities in a deadline-driven environment
Preferred Skills
Experience using government invoicing portals such as WAWF, PIEE, IPP, Pay.gov, or similar systems.
Experience with Cognos reporting.
Working knowledge of FAR and government contract billing requirements.
Experience supporting DCAA-compliant government contractors.
Working Conditions
remote work with no strength demands necessary. Sitting for long periods is expected unless they have a standing desk.
Our Core Values
Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together.
What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It's how we show up every day. It's who we are.
- Happy - Be Infectious. Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.
- Helpful - Be Supportive. Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.
- Honest - Be Trustworthy. Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.
- Humble - Be Grounded. Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.
- Hungry - Be Eager. Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.
- Hustle - Be Driven. Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
