Role overview

Qualifications

2+ years of experience in administrative support, operations, real estate, or property management
Strong organizational and document management skills
Proficient in Google Workspace and Microsoft Office, particularly Excel or Google Sheets
Excellent attention to detail, time management, and communication skills

Responsibilities

Maintain organized digital folders for each property, including warranties, receipts, vendor contacts, and service records
Keep property information up to date, including square footage, floor plans, photos, lease details, pricing, and other property documents
Manage insurance records, request renewal quotes, track policies, premiums, coverage, carriers, and renewal dates
Maintain a centralized calendar for business, property, vehicle, insurance, LLC, and website renewal deadlines

Key facts

Remote from: Anywhere
Full time
Mid-level (2-5 years)
Real Estate Broker
English

Hard skills

Real Estate Development Google Workspace Insurance Law Property Management Priority Queue

Other skills

Organizational Skills
Microsoft Office
Microsoft Excel
Detail Oriented
Time Management
Communication
Proactivity

About the company

Easy Outsource

As a business owner, there comes a time when you’re faced with a chicken or egg situation.Your business is growing fast, so your need for talent is increasing. But finding, training, and managing new people requires time.Time you don’t have, because you’re busy with the onslaught of new work.So you try to hire more but your team can’t find people you need fast enough.Worst of all… you’ve tried delegating & even outsourcing before and it didn’t work. It’s hard to find people to mesh with your team, and it’s even harder to manage them remotely.As an outsourcing company, our goal isn’t just to find you workers. We’ll find you that perfect match.Because unlike other outsourcing companies, Recruitment is in our DNA. With a combined 47 years of experience recruiting for finance, tech, marketing, SaaS, & the healthcare sector, EasyOutsource partners with fast-growing companies to provide diverse, & top-notch talent not just in North America but worldwide.Our easy Triple-C formula of Caliber talent, Client-focused approach, & Cost-effective service solves the hassle of finding talented remote workers.So if you want to> Hire at scale, while keeping costs low> Find specialized skills too expensive in your area> Stay innovative with a diverse team> Find remote workers sans the challenges of managing themApply for a consultation with one of our talent experts:https://www.easy-outsource.com/Let’s see if we’re a good fit. We’ll ask questions about your business — your goals, challenges, & hiring requirements.Our experts will explain our criteria in matching offshore talent with different businesses, & answer questions you may have. The goal is to understand your goals and management style to see if we can collaborate.After that, they’ll go back to our team with your requested talent profile so we can start sourcing a candidate.If you’re ready for new team members at half the cost (& headaches), let’s talk https://www.easy-outsource.com/

Company details

Company typeStartup

Company size11 - 50

Links

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Job description

This is a remote position.

WFH | Full-Time | 9am - 5pm EST

Job Overview

We are looking for a highly organized and proactive Real Estate Operations & Admin Coordinator to support the administrative and operational needs of our client’s real estate portfolio. This role focuses on maintaining accurate property records, tracking renewals, coordinating insurance information, organizing documentation, and improving internal processes.

Key Responsibilities:

Maintain organized digital folders for each property, including warranties, receipts, vendor contacts, and service records.
Keep property information up to date, including square footage, floor plans, photos, lease details, pricing, and other property documents.
Manage insurance records, request renewal quotes, track policies, premiums, coverage, carriers, and renewal dates.
Maintain a centralized calendar for business, property, vehicle, insurance, LLC, and website renewal deadlines.
Update and maintain lease agreements, rental applications, utility spreadsheets, and CAM/expense records.
Create and improve checklists and SOPs for tenant onboarding, including background checks, lease execution, deposit verification, move-in documentation, and key release.
Organize company email inboxes by archiving or removing unnecessary emails and monitoring storage usage.
Provide general administrative and operational support as needed.

Qualifications:

2+ years of experience in administrative support, operations, real estate, or property management.
Strong organizational and document management skills.
Proficient in Google Workspace and Microsoft Office, particularly Excel or Google Sheets.
Excellent attention to detail, time management, and communication skills.
Ability to work independently and manage multiple priorities in a remote environment.

Preferred Experience:

Real estate or property management administration.
Insurance coordination or policy tracking.