Position Summary
The HR Administrative Support professional provides essential entry-level administrative assistance to the Human Resources department. This role supports a wide range of HR operational functions including employment eligibility verification, benefits administration, unemployment insurance responses, job posting management, and HR data entry and reporting.
This is an excellent opportunity for someone early in their HR or administrative career who is highly organized, detail-oriented, and eager to build hands-on experience across core HR functions. The ideal candidate handles confidential information with professionalism, manages multiple tasks without losing accuracy, and takes pride in keeping HR records clean, current, and organized.
Essential Duties and Responsibilities
Onboarding & Employment Eligibility
- Assist with new hire onboarding documentation, ensuring all required forms are completed accurately and on time
- Process employment eligibility verifications through the E-Verify system in compliance with federal requirements
- Maintain organized onboarding records and follow up on any missing or incomplete documentation
Employee Records & HR Data Management
- Maintain accurate and up-to-date employee records within HR information systems (HRIS)
- Support the HR team in maintaining both digital and physical personnel files in an organized and compliant manner
- Assist with HR reporting and conduct periodic data audits to identify and correct inaccuracies
- Support the team with maintaining spreadsheets, tracking tools, and other administrative HR systems
Benefits Administration Support
- Assist with benefit enrollment processing and ensure all related documentation is complete and accurately filed
- Provide basic benefits information to employees and direct them to the appropriate resources or contacts for more detailed guidance
- Maintain benefits records and support updates and changes in HR systems as they occur
Unemployment Insurance
- Assist the HR team in compiling documentation and preparing responses to unemployment insurance claims
- Track claim deadlines and maintain organized records to ensure timely and accurate responses are submitted
Job Posting & Applicant Tracking
- Post approved job openings on job boards and company career sites accurately and in a timely manner
- Monitor active job postings and assist with updates or removals as positions are filled or requirements change
- Organize incoming applications and maintain accurate records in the applicant tracking system
HR Documentation & Administrative Support
- Assist with preparing HR forms, letters, and other documentation as directed by the HR team
- Support general HR administrative tasks and special projects as needed
- Respond to routine internal inquiries and route more complex matters to the appropriate HR team member
Required Qualifications
- High school diploma or equivalent required
- 0 to 2 years of administrative or office support experience — entry-level candidates are encouraged to apply
- Strong attention to detail and organizational skills — accuracy in data entry and records management is essential
- Demonstrated ability to handle confidential information with professionalism and discretion
- Basic proficiency in Microsoft Office including Word, Excel, and Outlook
- Ability to prioritize tasks effectively and meet deadlines in a remote work environment
- Strong written and verbal communication skills
Preferred Qualifications
- Associate's degree or coursework in Human Resources, Business Administration, or a related field
- Prior exposure to HRIS platforms, applicant tracking systems, or HR administrative workflows
- Familiarity with E-Verify or employment eligibility verification processes
- Experience supporting an HR, payroll, or benefits team in any capacity
Key Competencies
Attention to Detail You catch errors before they become problems and take pride in the accuracy of your work
Organization and Time Management You manage multiple open tasks and competing deadlines without losing track of anything
Confidentiality and Professionalism You handle sensitive employee information with the discretion it deserves, every time
Administrative Accuracy Your data entry, records, and documentation are clean, complete, and audit-ready
Communication and Team Support You communicate clearly, respond promptly, and function as a reliable member of the HR team
What Makes You a Great Fit
- You take confidentiality seriously — you understand that HR information is sensitive and you treat it that way
- Your records are always current and accurate — you double-check your work before submitting it
- You are reliable and organized enough to track deadlines like unemployment responses without being reminded
- You are eager to learn and grow in an HR environment, and you approach new tasks with a positive, can-do attitude
- You are the kind of team member the HR department can count on to keep things running smoothly behind the scenes
Requirements
This is a full time role
Rate is $6/hr
100% Remote
