Executive Assistant (TTFT1507) at There is Talent

Position: Executive Assistant

Location: Remote (LATAM)
Schedule: Full-time, 930 to 1830 Eastern time
Contract Type: Independent Contractor Agreement
English Level: C1/C2 (Near-Native to Fluent)
Hiring Countries: Colombia, Nicaragua, Ecuador, El Salvador, Guatemala, Honduras, Venezuela
Rate: 4,000,000 to 4,500,000 COP per month (USD $1,080 to $1,215)

About the Role

We are seeking a highly organized and proactive Executive Assistant to support day-to-day business operations and executive priorities. This role combines executive support, client communication, payment administration, and cross-team coordination. The ideal candidate is professional, resourceful, and confident communicating with clients while keeping multiple projects organized and on track.

Key Responsibilities

• Manage calendars, meetings, and executive scheduling.
• Respond to client inquiries via email and video meetings.
• Manage client payments, subscriptions, and billing follow-up.
• Track client hours and ensure records remain accurate.
• Coordinate with internal teams, including Recruitment and Marketing, to ensure projects move forward efficiently.
• Prepare meeting notes and follow up on action items.
• Maintain organized documentation, reports, and administrative systems.
• Handle confidential information and provide general executive support.

Requirements

• Previous experience as an Executive Assistant or Operations Assistant.
• Excellent organizational and time management skills.
• C1/C2 English with outstanding written and verbal communication skills.
• Professional presentation and confidence on video calls.
• Experience managing client communications and administrative processes.
• Comfortable handling payments, subscriptions, and basic administrative finance tasks.
• Strong proficiency with Google Workspace and Microsoft Office.
• Ability to multitask, prioritize, and work independently.
• High level of discretion, reliability, and professionalism.

Benefits

100% remote work.
Full-time position.
Opportunity to work directly with executive leadership.
Long-term growth opportunities.