Project Specialist - Learning & Development - Targeted Position

This is a Targeted Position. AIGI strongly encourages applications from Aboriginal and Torres Strait Islander people, who will be given priority consideration for this role. This position is part of a special measure under s. 8(1) of the Racial Discrimination Act 1975 (Cth) to support the advancement of Aboriginal and Torres Strait Islander peoples. All candidates are welcome to apply.

WHO WE ARE

The Australian Indigenous Governance Institute (AIGI) is an Aboriginal and Torres Strait Islander organisation recognised for leadership and excellence in Indigenous governance. We support Indigenous peoples, organisations, and communities with tools, resources, and networks to strengthen self‑determination through strong self‑governance. Headquartered at Brisbane Technology Park with staff working remotely across Australia, AIGI is governed by an all‑Indigenous Board. Our 2025–2028 Strategic Plan focuses on Indigenous Governance Leadership and Success, Indigenous knowledge and wisdom, and long‑term sustainability.

To find out more about our organisation, visit our website www.aigi.org.au.

THE OPPORTUNITY

We have an exciting opportunity for a Project Specialist - Learning & Development to join our team, reporting to the Head of Learning & Development. This role supports the effective planning, coordination, delivery and continuous improvement of AIGI's learning and development projects, programs and client-facing activities.

You will provide high-quality project coordination, facilitation support, participant and stakeholder communications, scheduling, documentation and evaluation support across our learning and capability-building initiatives.

This role is hybrid (preferred), with remote work available by arrangement. Candidates located anywhere in Australia are welcome to apply.

Your main role responsibilities include:

• Coordinating learning and development project plans, schedules, actions, risks, deliverables and reporting requirements across multiple workstreams
• Supporting scheduling, delivery readiness and coordination for workshops, webinars, training programs and other learning initiatives
• Coordinating internal inputs from Learning & Development, Research & Resources, Associates, facilitators and external contributors
• Supporting communication with clients, participants, facilitators and internal stakeholders in relation to learning activities and project delivery
• Providing facilitation support during workshops, webinars or consultations, including note-taking, breakout coordination and activity support
• Coordinating the collection of participant feedback, evaluation data and learning outcomes evidence, and preparing draft evaluation summaries
• Maintaining and improving learning project templates, delivery trackers, resource libraries and documentation processes
• Any additional tasks that align with your role and responsibilities as directed by the Head of Learning & Development

WHAT YOU NEED TO SUCCEED

To be successful in this role, you ideally have:

• Experience supporting or coordinating learning, training, education, workshop, webinar, program delivery or capability-building activities
• Demonstrated ability to work with Indigenous organisations, communities and individuals in culturally appropriate and respectful ways
• Strong project coordination and organisational skills, including maintaining schedules, action logs, risk registers and delivery trackers
• Experience preparing project documentation, participant communications, learning materials, meeting records or evaluation summaries
• Experience supporting workshops, facilitation, participant engagement or client-facing program delivery
• Experience collecting feedback, evaluation data, participant information or continuous improvement evidence
• Experience working in cross-functional and/or remote teams, with the ability to work autonomously while maintaining strong communication
• Tertiary qualification in education, learning and development, project management, Indigenous studies or a related field, or equivalent demonstrated experience

WHO YOU ARE

You are an organised and detail-focused coordinator who thrives on keeping complex, multi-stream projects on track. You bring strong facilitation and stakeholder support skills, and take genuine pride in preparing high-quality learning materials, communications and documentation.

You are a proactive team player who enjoys working closely with facilitators, participants and internal teams, and who understands the importance of culturally safe and respectful engagement in a learning and development context. You are comfortable balancing multiple priorities and bring a continuous improvement mindset to everything you do.

HOW TO APPLY

Please submit a copy of your resume along with your application. If you have any questions or require support in preparing your application, please contact Chloe Baker at cbaker@partaletalent.com.au

AIGI is an Aboriginal and Torres Strait Islander organisation deeply committed to self-determination and community-led governance. This is a Targeted Position and Aboriginal and Torres Strait Islander applicants will be given priority consideration. We strongly encourage Aboriginal and Torres Strait Islander people to apply.

AIGI acknowledges the Traditional Owners of Country throughout Australia and recognises their continuing connection to land, waters and culture. We pay our respects to their Elders, past, present and emerging. This job advertisement comes from Gadigal Country.