Project Management Associate

TFS HealthScience is a leading global mid-size Contract Research Organization (CRO) that partners with biotechnology and pharmaceutical companies throughout their entire clinical development journey. Our expertise includes full service-capabilities, resourcing and Functional Service (FSP) solutions.

Join Our Team as a Project Management Associate - home based in Poland.

About this role

As part of our CDS Internal Medicine and Neurology team you will working alongside passionate and innovative professionals to ensure our customers achieve their goals.

The Project Management Associate is responsible for supporting the planning, coordination, and execution of clinical trials, ensuring accurate study setup, system management, and documentation in alignment with PM/CRM delegation. The role acts as a central point of contact for study teams, facilitating communication, operational support, and compliance with clinical trial processes and timelines.

Key Responsibilities: 

• Ensure access is provided to the study team for all relevant systems and tools required for effective study management

• Set up, maintain, and ensure accurate updates of study information in the Clinical Trial Management System (CTMS) in accordance with delegation from PM/CRM

• Establish and maintain study contact lists

• Provide support to PM and CRM in vendor management activities

• Assist PM, CRM, and CRAs with study-related administrative tasks as delegated

• Draft and support preparation, tracking, and maintenance of trial-related documents, tools, and templates

• Support study status reporting in collaboration with PM/CRM

• Plan and coordinate logistics for internal and external meetings, including Investigator Meetings

• Actively participate in study meetings and take responsibility for producing accurate meeting minutes

• Prepare, finalize, and distribute meeting agendas and minutes

• Act as a central communication point for the study team as delegated by the PM

• Manage mass communication to sites and clients, maintaining up-to-date distribution lists

• Support audit and regulatory inspection activities

• Manage Investigator Payments in line with contracts and milestone achievements, as directed by PM/CRM

Qualifications: 

• University degree in Life Sciences or a related field

• Previous experience in clinical research

• Familiarity with CTMS systems and clinical trial processes (GCP)

• Strong organizational and documentation skills with attention to detail

• Excellent communication and stakeholder management skills

• Ability to manage multiple priorities in a dynamic, fast-paced environment

What We Offer

We provide a competitive compensation package, comprehensive benefits and the opportunity for personal and professional growth in a rewarding environment. You’ll be joining a team that values collaboration, innovation, and making a difference in the lives of patients

A Bit More About Us

Our journey began over 30 years ago in Sweden, in the city of Lund. As a full-service, global Contract Research Organization (CRO), we build solution-driven teams working towards a healthier future. Bringing together over 600 professionals, TFS delivers tailored clinical research services in more than 50 countries with flexible clinical development and strategic resourcing solutions across key therapeutic areas including Dermatology, Neuroscience, Oncology and Ophthalmology.

Our core values of Trust, Quality, Passion, Flexibility, and Sustainability are our guiding light serving as the framework for decision-making at all levels of the organization. They assist us in attracting and retaining valuable talent who share our sentiments, resulting in high employee engagement and satisfaction. By aligning on these fundamental values, we cultivate a unified force, geared towards innovation and excellence. This collective effort propels us towards our shared goal and fosters a culture of mutual respect and collaboration. 

Together we make a difference.