Project Management Officer (PMO)

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Would you like to work for one of the world's largest banks in an exciting, dynamic and international environment? 

We are currently recruiting a Project Management Officer (PMO) / Junior Project Manager (JPM) for the Finance Regulatory Reporting and Data Management Department in our Amsterdam office.

About MUFG Bank (Europe) N.V.

MUFG Bank (Europe) N.V. (MBE) is a fully-owned subsidiary of MUFG Bank, headquartered in Amsterdam. With offices throughout Europe, our teams provide clients with comprehensive financing solutions spanning Coverage & Structured Finance, Capital Markets and Transaction Banking, using MUFG’s global reach to provide bespoke solutions.

Please visit our website for more information – https://www.mufgemea.com/mbe

Your impact at MUFG

The PMO/JPM is responsible for supporting the Programme manager Finance and Project Managers in his/her role to coordinate and manage all aspects of Regulatory reporting and Data Management projects. These projects are driven by regulatory requirements, MBE strategic roadmap (including Data Strategy) and Tokyo Head Office (HO) guidelines. As PMO you will be (immediately) part of one of the largest strategic projects within MBE. As JPM you will take responsibility for smaller initiatives under directive of the Programme manager Finance (your line manager also). On average your time consumption will be approximately 60% PMO and 40% JPM.

Key responsibilities:

• Monitors project progress pro-actively; escalates if appropriate.
• Sees to a timely and thorough preparation of documentation, meetings etc.
  • Prepare power point packs for formal meetings like steering committee meetings (executive level). Being a master in PowerPoint and the like is a must have capability
  • Organize logistics: onboarding of new project resources, organize and plan recurring (steering committee meetings) and ad hoc meetings, capture and share minutes of the meeting, align with senior secretaries in case Management Board members are involved
• Ensures compliance with in-and external regulations. 
• Ensure, establish and maintain the Project Management Standards (MBE Project Management Framework - PMF), and best practice, ensuring that project is executed efficiently. Including monitoring of audit findings whereby PMO acts as spokesperson for audit department
• A can-do attitude and commercial mind-set with experienced in working to targets and is not afraid to get their hands dirty where necessary. This is not a 9 to 5 job. Working in Change is very different from business as usual (BAU) work
• Overseeing a fast-paced project portfolio with the ability to optimize and or offer support to guarantee timelines and requirements are met
• Takes direct responsibility and accountability for smaller initiatives
• Coordinate the project management team and delegate tasks.
• Monitor expenditures and create detailed reports for upper management
• Administration miscellaneous like monitoring of time capturing by project members
• Follow up on outstanding requests with Service Desk
• Being assistant for executives on an ad hoc basis
• Builds and maintains a platform for collaboration and information sharing
• Expected to initiate and implement improvements individually

In order to be successful in the role, you will need the following:

• Master’s degree and minimum 3-4 years of experience as a Project Manager Officer and/or PMO lead, in the financial industry. And as (junior) project manager you need to bring 1-2 years of experience.
• Project Management (from planning to evaluation).
• End-to-end processes and front office workflows.
• Change Management (tools and methodologies such as SWOT, gap analyses etc.) .
• Working in an international matrix organization
• Strong communication skills (verbal and written)
• Critical and advisory attitude. e.g. not just making the notes (capturing) but also take care of the messaging, audience, etc. The PMO should act as right hand for the PMs. 
• Planning and organization (solving problems, managing relations and short timelines).
• Common IT applications
• Specific IT applications: Jira, Confluence, MS Projects, MS Lists, Service Now, Plan View (preferred)
• The function also requires knowledge and understanding/experience of / with the bank's business, policies, rules and guidelines. 

Project Administration support tasks

• Plan, organize, update and steer actions for project implementations.
• Support on developing project deliverables based on requirements.
• Linking pin within the team and to other stakeholders.
• Organize and facilitate meetings.
• Support on HR related (administrative)  activities.
• Check and prepare material as needed for project activities.
• Design and update a range of schedules and action lists. 

Personal requirements:

Integrity and Responsibility 

• Balance Risk with Opportunity
• Customer Focus
• Demonstrate Global Perspective

Professionalism and Teamwork

• Drive For Results
• Collaborate and Build Partnerships
• Communicate Effectively and Professionally

Challenge Ourselves To Grow

• Influence and Inspire Others
• Lead Change & Seek Continuous Improvement
• Think Strategically
• Manage and Develop Talent

What do we have to offer:

We offer you a role in one of the largest banks of the world in a growing and international environment.  You have various opportunities to develop yourself and we will support you with that by offering various training and development possibilities.

• We take into account your home situation and your ambitions and help you to balance work and private life.
• Monthly team events.
• To work in an ambitious, international environment with colleagues from different countries and cultures, who strive for the best.

Besides that we will offer you:

• Gross salary based on experience and consistent with the market
• 8% holiday allowance and 13th month payment.
• 30 vacation days per year. Optional you can buy 15 additional days.
• Commuting allowance based on annual public transport 2nd class, most economical way, or € 0,23 per km with a max of 75km one way.
• €5,00 net remote working compensation per day, with a maximum of €60,00 per month.
• Possibility to order a mobile phone (up to €800,-)
• Possibility to order Office Equipment’s for the home office, (up to €500,-)
• Remote Working Policy i.e. Working From Home (WFH) and Remote Working in another Country.
• Bicycle plan (fiscal benefit)
• Company fitness (fiscal benefit)
• Mental health workshops and budget for external courses (i.e. Dutch language classes).
• Employee contribution towards Pension insurance (max 5%, currently 2%), our pension scheme is based on a defined contribution scheme.
• Training & development possibilities paid by the bank

Additional information:

Acquisition in response to this vacancy is not appreciated.

The role is based in the Netherlands. All candidates need to be willing to relocate to the Netherlands. Internal employees will be supported in case of relocation.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.