Senior Executive Assistant

About us

Founded in 2019 and part of Y Combinator's 2020 cohort, Photoroom is the leading visual solution for e-commerce.

We've raised Series B funding and reached 300+ million users worldwide, processing over 5 billion images annually and serving both small businesses and major enterprises like Amazon, DoorDash, and Decathlon through our mobile app, web platform, and API.

We're a remote-friendly team of 100+ passionate builders giving e-commerce businesses superpowers to create visuals that help them grow, making the hardest parts of selling online disappear. We focus on craft, innovation, and collaboration, creating exceptional impact for e-commerce businesses worldwide.

Senior Executive Assistant to the CEO

Compensation: Competitive + equity (BSPCE/stock options)

Location: Paris (onsite)

We're hiring a Senior Executive Assistant to the CEO to make Matthieu (Matt) more effective by removing logistics, scheduling, and coordination overhead from his day-to-day. This is a high-trust role with significant autonomy: you will own Matt's calendar and travel logistics end-to-end, anticipate needs, and keep key operating rhythms moving.

About the Role

• Provide high-level administrative support: anticipate needs, remove friction, and handle day-to-day logistics so Matt can focus on high-leverage work.

• Own the calendar end-to-end: manage scheduling, protect focus time, continuously reschedule as priorities and travel change, and keep meetings flowing smoothly.

• Run travel and events planning with zero dropped balls: flights, trains, hotels, ground transport, speaking/press/partner engagements, visas, backup options, confirmations, and day-of execution so surprises are handled before they reach Matt.

• Coordinate team and leadership logistics: organise lunches and gatherings when Matt is with teams (e.g. London, NYC visits), and support leadership offsites and seminars when needed.

• Support operating cadence (as it fits the role and trust level): help collect topics, build agendas, and keep weekly/recurring exec meetings on track. Capture notes when appropriate.

• Handle 'always gets postponed' tasks: protect personal constraints when booking professional appointments, manage medical and family calendar constraints (nanny/school), and unblock small projects that otherwise linger.

• Be the go-to for admin workflows: document signatures, passport renewals, expenses, and requests from legal/finance that require CEO input or personal information.
  

How You'll Work With Matt

• You will have clear ownership and autonomy, with batched questions when you're blocked and quick yes/no decisions from Matt.

• Communication will be lightweight and pragmatic (e.g. Slack/WhatsApp/email), with calls reserved for truly urgent topics.

• Inbox support can evolve over time — we can start with forwarding/triage patterns and expand access as trust builds.
  

About You

• You have 5+ years of experience supporting a senior executive in a fast-paced environment, and you can demonstrate strong ownership of calendar and travel.

• You are highly proactive: you anticipate issues early (confirmations, documents, time zones, buffers) and build in backups.

• You have excellent judgement, discretion, and a strong sense of confidentiality, and you handle sensitive information with care.

• You have strong stakeholder management skills, and you can navigate priorities across a wide set of internal and external contacts.

• You communicate clearly and efficiently (verbal and written), and are comfortable making decisions in ambiguity.

• You are organised and detail-oriented, while staying calm when plans change.

• You are comfortable with collaborative AI and office tools (Notion, Google Workspace, Slack) and you keep systems tidy.

• You bring strong problem-solving skills and a business-oriented mindset.

• You are fluent in French and English.

If you think you have what it takes but don't meet every single point above, please still apply. We'd love to chat and see if you could be a great fit.

What 'Great' Looks Like (First 3–6 Months)

• Matt's travel runs smoothly: no missed bookings, missing confirmations, or last-minute visa/document surprises.

• Matt's calendar becomes a tool for focus: fewer context switches, better buffers, and fewer scheduling back-and-forths.

• Team and meeting logistics are consistently handled without escalations.

• Recurring rhythms (where applicable) are dependable: agendas, attendees, and logistics are ready ahead of time.

• Small but important tasks no longer linger for weeks.
  

Benefits

• Competitive equity package with stock options/BSPCE, giving you ownership in our growing company

• €1,000 annual learning and development budget for training, courses, books, and skill development

• Private health insurance

• Access to personalised mental health support, including 1:1 sessions with therapists or coaches, self-care tools, and well-being resources via MokaCare

• Sports and cultural activities reimbursement

Note: Visa sponsorship and relocation support are only available for positions based in France. We cannot sponsor visas for remote positions outside of France.

Hiring Process

1. Screening call (30 min)

2. Interview with Matt (30 min)

3. Practical exercise (lightweight) and review (45–60 min)

4. Deep dive on assignment with Donovan & Matt (30 min)

5. Final stage culture interview (2–3 hours total)

6. References and offer

Diversity, Equity, Inclusion, and Belonging

We're committed to enabling everyone to feel included and valued at work. We believe our company and culture are strongest when composed of diverse experiences and backgrounds.

That's also why we have flexible working hours, trust people to work remotely, and extended parental leave.

All qualified applicants receive consideration for employment without regard to age, color, family, gender identity, marital status, national origin, physical or mental disability, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws.