Key Facts

Remote From:

Anywhere

Category: Administrative Assistant

Full time

English

Hard Skills

Project Coordination Google Workspace Propertyware (Property Management Software)

Other Skills

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Organizational Skills
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Communication
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Time Management
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Microsoft Office
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Detail Oriented
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Record Keeping

Roles & Responsibilities

Previous experience in administration, project coordination, property management, construction, or a similar support role
Excellent organizational and time management skills
Strong communication skills with the ability to coordinate multiple stakeholders
Proficient in Microsoft Office and Google Workspace

Requirements:

Coordinate with the Interior Designer to track apartment furnishing plans, timelines, and design requirements
Liaise with the Purchasing Officer to monitor furniture, appliances, and material orders, ensuring timely delivery
Coordinate with the Maintenance Officer regarding repair and maintenance work, including scheduling and following up with trades
Maintain accurate records of purchases, maintenance requests, invoices, and project documentation

Easy Outsource

About Easy Outsource

As a business owner, there comes a time when you’re faced with a chicken or egg situation.Your business is growing fast, so your need for talent is increasing. But finding, training, and managing new people requires time.Time you don’t have, because you’re busy with the onslaught of new work.So you try to hire more but your team can’t find people you need fast enough.Worst of all… you’ve tried delegating & even outsourcing before and it didn’t work. It’s hard to find people to mesh with your team, and it’s even harder to manage them remotely.As an outsourcing company, our goal isn’t just to find you workers. We’ll find you that perfect match.Because unlike other outsourcing companies, Recruitment is in our DNA. With a combined 47 years of experience recruiting for finance, tech, marketing, SaaS, & the healthcare sector, EasyOutsource partners with fast-growing companies to provide diverse, & top-notch talent not just in North America but worldwide.Our easy Triple-C formula of Caliber talent, Client-focused approach, & Cost-effective service solves the hassle of finding talented remote workers.So if you want to> Hire at scale, while keeping costs low> Find specialized skills too expensive in your area> Stay innovative with a diverse team> Find remote workers sans the challenges of managing themApply for a consultation with one of our talent experts:https://www.easy-outsource.com/Let’s see if we’re a good fit. We’ll ask questions about your business — your goals, challenges, & hiring requirements.Our experts will explain our criteria in matching offshore talent with different businesses, & answer questions you may have. The goal is to understand your goals and management style to see if we can collaborate.After that, they’ll go back to our team with your requested talent profile so we can start sourcing a candidate.If you’re ready for new team members at half the cost (& headaches), let’s talk https://www.easy-outsource.com/

Company type: Startup

Founded: 2018

Company size: 11 - 50

Website LinkedIn See all jobs →

Job description

This is a remote position.

Job Overview

We are looking for a highly organized and proactive Furnishing & Trades Assistant to support the day-to-day coordination of apartment furnishing, maintenance, and administrative tasks. This role is ideal for someone who enjoys keeping projects on track, following up with multiple stakeholders, and ensuring everything runs smoothly behind the scenes.

You will act as the central point of coordination between designers, purchasing, maintenance teams, and external trades to help deliver fully furnished and well-maintained properties on time.

Key Responsibilities:

Coordinate with the Interior Designer to track apartment furnishing plans, timelines, and design requirements.
Liaise with the Purchasing Officer to monitor furniture, appliances, and material orders, ensuring timely delivery.
Coordinate with the Maintenance Officer regarding repair and maintenance work, including scheduling and following up with plumbers, electricians, gardeners, cleaners, and other trades.
Follow up on outstanding tasks, work orders, deliveries, and project milestones to ensure deadlines are met.
Monitor project progress and proactively identify delays or issues requiring attention.
Maintain accurate records of purchases, maintenance requests, invoices, and project documentation.
Assist with scheduling appointments, site visits, and contractor bookings.
Prepare reports, update trackers, and provide regular status updates to management.
Perform general administrative duties to support the operations and property management teams.

Requirements

Qualifications:

Previous experience in administration, project coordination, property management, construction, or a similar support role.
Excellent organizational and time management skills.
Strong communication skills with the ability to coordinate multiple stakeholders.
Ability to manage several projects and priorities simultaneously.
High attention to detail and strong follow-up skills.
Proficient in Microsoft Office and Google Workspace.
Experience with project management or property management software is an advantage.