Executive Assistant with Travel Management (Luxury) at OurAssistants

Location: Work from Home
Type of Employment: Full-time
Work Shift: US Business Hours

About Us

At OurAssistants, we connect growing businesses with highly skilled virtual professionals who provide dependable executive, administrative, and client support. We help leaders stay organized, productive, and focused by delivering top-tier remote talent. Learn more at ourassistants.com.

About the Role

We are seeking a polished and highly organized Executive Assistant / Administrative Support professional to provide high-level support to leadership while assisting with travel coordination, client communication, content updates, and daily operations.

The ideal candidate has experience supporting executives, managing premium client experiences, and handling multiple priorities with professionalism and discretion. This role is perfect for someone who enjoys structure, anticipates needs, and delivers excellent service behind the scenes.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, appointments, reminders, and daily schedules.
• Handle inbox management, follow-ups, and general executive support tasks.
• Maintain organized records, trackers, and digital filing systems.
• Assist with ad hoc administrative and operational requests.

Travel & Client Coordination

• Manage travel bookings, itineraries, invoicing, and VIP client amenities.
• Communicate with hotels, concierge teams, and vendors regarding client requests.
• Send pre-arrival, itinerary, and follow-up emails to clients and partners.
• Ensure a seamless and high-touch client experience throughout travel coordination.

Marketing & Content Support

• Create social media posts using Canva or similar tools.
• Assist with updating travel guides, client resources, or website content.
• Draft and schedule newsletters through email marketing platforms.
• Support basic blog and content updates in WordPress or similar systems.

Qualifications & Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, Travel Coordinator, or Luxury Hospitality professional.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Comfortable interacting with 5-star hotels, luxury brands, and high-net-worth clients.
• Experience with social media, newsletters, and content updates.
• Ability to work independently while maintaining confidentiality and professionalism.

Tools (Training Provided)

• Concilio
• AXUS / itinerary planning tools
• Virtuoso Booking Portal
• Canva
• WordPress
• Newsletter platforms (e.g., FlowDesk)
• Dropbox
• LastPass / 1Password

Ideal Candidate

• Proactive, detail-oriented, and highly reliable.
• Service-driven with a concierge mindset and ability to anticipate needs.
• Professional, polished, and calm under pressure.
• Interested in long-term executive support rather than becoming a travel agent.
• Enjoys creating order and supporting busy leadership teams.

Additional Requirements

• Must be currently residing in the Philippines or Latin America.
• Must have a stable internet connection and a remote-ready workstation.

Compensation and Benefits

• Competitive salary based on experience
• Permanent remote setup
• Long-term growth opportunity
• Supportive and professional work environment