Key Facts

Remote From:

Estonia

Category: Product Manager (Tech)

Full time

Mid-level (2-5 years)

English

Hard Skills

Product Management Project Coordination Project Collaboration Executive Development Online Communication Slack (Software) Google Workspace Figma (Design Software)

Other Skills

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Organizational Skills
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Non-Verbal Communication
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Detail Oriented
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Strong Work Ethic

Roles & Responsibilities

3+ years experience as an Executive Assistant or Operations Coordinator
Hands on experience in a Product Management capacity (preferably for US SaaS team)
Strong organizational skills with excellent follow-through
Strong written and verbal English communication skills

Requirements:

Manage the executives calendar, inbox, priorities, and daily task list
Track open projects, deadlines, blockers, and follow-ups across the business
Help move software development projects forward from idea to launch
Create SOPs, meeting notes, project briefs, and internal documentation

Talent Hackers

Human Resources, Staffing & Recruiting

About Talent Hackers

Talent Hackers is the first nodal distributed network platform for the search and recruitment of technology and digital professionals based on paid referrals. Through the dynamic distribution of offers, performed by our algorithm, these reach key profiles, activating passive talent, the one that is not actively looking for a job. Nodal technology is based on the data available on the Internet, creating networks of "nodes" over which the offers are distributed. By "nodes" we mean individuals, training centers, social and/or professional networks, communication channels, publications, groups, job boards, forums, blogs and other portals. A "node" can refer to many things. In short, it is there where we are going to impact with the offer because there are professionals who fit with it. And it is through the application of digital marketing techniques, how we impact that talent. Then, our paid referral system is the core of our collaborative model and where its full power is shown, as it allows anyone to share our offers with their contacts and be rewarded if one of their referrals is finally incorporated into the company. When creating an account on Talent Hackers, each user generates a unique code that will be added to the url that they share with their network. This way we can identify the candidates that come through a talent hacker and deliver their reward if the candidate is hired.

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 11 - 50

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Job description

Job Overview:

We are seeking a highly organized and proactive EA / Product Manager to support a fast-moving executive while driving project execution across product and business operations. This role combines executive support, project coordination, and product management, requiring someone who can manage priorities, collaborate with technical teams, and ensure initiatives move efficiently from concept to completion. The ideal candidate thrives in a startup environment, has experience supporting founders or executives, and is comfortable working closely with developers and cross-functional teams in an EST-aligned setting.

Core Tasks:

Manage the executives calendar, inbox, priorities, and daily task list
Track open projects, deadlines, blockers, and follow-ups across the business!
Help move software development projects forward from idea to launch
Turn founder/client requests into clear tasks, tickets, specs, and action items
Coordinate with developers, designers, vendors, and internal team members
Run weekly project check-ins and maintain notes, owners, deadlines, and next steps
QA completed development work and flag bugs, missing requirements, or UX issues
Organize product feedback from customers, internal users, and stakeholders
Maintain project boards in tools like ClickUp, Asana, Trello, Jira, or Linear
Create SOPs, meeting notes, project briefs, and internal documentation
Follow up with team members to make sure work is completed on time
Assist with other executive, operational, and product-related tasks as needed

Must-Haves:

3+ years experience as an Executive Assistant or Operations Coordinator
Hands on experience in a Product Management capacity (preferably for US SaaS team)
Experience supporting a founder, executive, or fast-moving small business team
Strong organizational skills with excellent follow-through
Comfortable coordinating with technical teams, developers, or product teams
Strong written and verbal English communication skills
Experience managing projects in tools like Asana, ClickUp, Trello, Jira, Linear, or Notion
High attention to detail and ability to spot gaps, blockers, and inconsistencies
Comfortable working independently and proactively pushing projects forward
Ability to work full-time in EST business hours

Nice-to-Haves:

Experience working in a startup, software company, agency, or tech-enabled business
Familiarity with tools like Slack, Google Workspace, Figma, Loom, and Notion