Key Facts

Remote From:

Latin America

Category: Administrative Assistant

Full time

Mid-level (2-5 years)

English

Hard Skills

Project Management Slack (Software) Social Media Management

Other Skills

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Communication
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Organizational Skills
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Time Management
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Microsoft Excel
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Google Sheets
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Multitasking
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Prioritization
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Detail Oriented

Roles & Responsibilities

3+ years experience in an admin role in a real estate setting
Strong (C-level) verbal and written English communication skills
2+ years experience with project management-related tasks and tools
Basic - intermediate skills with Excel / Google Sheets

Requirements:

Monitor multiple inboxes to triage and respond to client questions and concerns
Assist with phone outreach and triaging various calls to the office
Manage a calendar including scheduling, meetings, and travel arrangements
Coordinate meetings, set agendas, take minutes, and prepare follow ups/action items

Talent Hackers

Human Resources, Staffing & Recruiting

About Talent Hackers

Talent Hackers is the first nodal distributed network platform for the search and recruitment of technology and digital professionals based on paid referrals. Through the dynamic distribution of offers, performed by our algorithm, these reach key profiles, activating passive talent, the one that is not actively looking for a job. Nodal technology is based on the data available on the Internet, creating networks of "nodes" over which the offers are distributed. By "nodes" we mean individuals, training centers, social and/or professional networks, communication channels, publications, groups, job boards, forums, blogs and other portals. A "node" can refer to many things. In short, it is there where we are going to impact with the offer because there are professionals who fit with it. And it is through the application of digital marketing techniques, how we impact that talent. Then, our paid referral system is the core of our collaborative model and where its full power is shown, as it allows anyone to share our offers with their contacts and be rewarded if one of their referrals is finally incorporated into the company. When creating an account on Talent Hackers, each user generates a unique code that will be added to the url that they share with their network. This way we can identify the candidates that come through a talent hacker and deliver their reward if the candidate is hired.

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 11 - 50

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Job description

Job Overview
We’re looking for a proactive and highly organized Administrative Assistant to support daily operations within a fast-paced real estate environment. This role involves executive support, project coordination, document management, and communication with brokers, clients, and vendors to ensure smooth business operations. The ideal candidate is detail-oriented, an excellent communicator, and experienced in managing multiple priorities while working independently in a CST-aligned remote setting.

Core Tasks:

Monitor multiple inboxes to triage and respond to client questions and concerns
Check plans and project documents for issues and escalate as needed
Assist with phone outreach and triaging various calls to the office
Work with brokers to collect and verify diligence items efficiently
Perform ad hoc payment, invoice management, file management, etc
Manage a calendar including scheduling, meetings, and travel arrangements
Serve as a contact between employees, clients, and external partners / vendors
Prepare/ edit correspondence, communications, presentations, reports, and other docs
Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
Perform other ad-hoc tasks with limited instruction as needed
Assist with project management and KPI tracking tasks
Create SOP documents for various processes and update over time
Assist with personal tasks as needed