No two days will be the same for this organized, efficient individual. Event Sourcing Manager must work closely with the client to understand the meeting goals and objectives and provide venue and destination location services to achieve those goals. The Event Sourcing Manager must be able to work effectively and efficiently with the internal support team, external clients and vendors.
What you will do here:
- Consult directly with client (external and internal) on meeting RFP requirements.
- Partner with internal M&IW Program Managers
- Create and manage RFPs in web applications (Cvent).
- Manage RFP life cycle: work with hotels / venues to clarify responses, prepare client response compare grid, consult with client on decision process, negotiate final terms & concessions and contract with hotel/venue, secure final pick up for sourcing only programs
- Ability to independently manage tier 4 and 5 programs.
- Track, report, and audit cost savings in web applications and on intranet
- Ability to manage multiple parties involved in RFP process: clients, hotel global sales, hotel sales, planning.
- Must be comfortable in negotiating terms and extensive contract writing via managing needs of multiple parties – hotels/venues, client, internal planners, procurement.
- Must be comfortable in driving cost savings
- Ability to consult and drive business where it is best needed
- Comfortable in verbal negotiations.
- Working knowledge of international destinations and contracts.
- Conflict / problem solving internally and with partner suppliers, clients
- Actively participate in remotely based team calls
- Actively participate in hotel presentations/webinars
- Coordinate client hotel and destination site inspections– attend as requested
- Travel as directed by Manager (limited)
- Non-meeting related project management as assigned by Manager and small client lead or project lead
- Ability to consult and drive business where it is best needed
- Traditional business hours 8 AM – 5 PM CST, however, must be flexible to meet client needs, time zone differences and workload (UK = 09:00 – 18:00 hr)
Onsite Physical Activities (Non-Essential Functions)
This position includes a set of nonessential physical activities associated with onsite event support. These activities are not fundamental to the core duties of the Event Sourcing Manager role but may be required during live event execution. While the essential functions of the position center on planning, coordination, communication, client management, and project leadership, certain onsite tasks involve physical activity that supports event operations and if unable to perform these physical activities the company needs to know.
Physical activities include, but are not limited to the following:
- Movement & Positioning: Frequent standing and walking are required, particularly during event setup and teardown, registration, and onsite administration. Extended periods on one’s feet are common throughout an event, often up to 4 hours without a rest break. A typical onsite day may last 8 to 14 hours, depending on client needs and agreements.
- Sitting: Occasional sitting is required during planning meetings, travel to and from event sites, computer-based work, or registration duties.
- Lifting and Carrying: Ability to lift, carry, push, or pull event materials, supplies, signage, or equipment weighing 25 to 40 pounds. Items over 25 pounds require assistance from another M&IW team member.
- Reaching and Grasping: Event setup and breakdown may involve reaching overhead and handling tools or materials.
- Bending/Kneeling/Crouching: Occasionally required during event setup and breakdown.
- Repetitive Motions: Repeated hand and arm movements may occur during tasks such as preparing registration, arranging event spaces, or setting up displays.
- Travel Requirements: Frequent travel to event sites, venues, and client locations, often involving overnight stays. This may include navigating airports, train stations, hotels, and conference centers.
- Operating Vehicles: Occasional driving may be required to transport materials or travel to off-site event locations. This applies only to approved drivers with prior authorization from the Onsite Lead.
- Working in Varying Environments: Events occur in diverse settings, including indoor venues (conference centers, hotels) and outdoor spaces. Fluctuating temperatures, weather conditions, crowded or noisy environments, and varying lighting levels may be encountered.
What we expect:
Details of these areas are shared during interviews and monthly reviews:
- Cultural Excellence
- Role Expectations
- Emotional Intelligence
What you will bring:
- Minimum 5+ years in Meetings Industry; Venue sourcing experience a plus.
- HMCC and/or CMP-HC are beneficial (for pharmaceutical accounts).
- College Degree or Equivalent Experience in Meeting Industry
- Knowledge of Cvent Platform a plus
- Knowledge of Asana and Smartsheet a plus
- Fluent in English required, fluency in foreign languages a plus
- Ability to travel <15%
- Strong written and verbal communications
- Strong negotiation skills
- Proficient in Word, Excel, OneNote, Outlook, Web Applications (Cvent), SharePoint
- Task Switching; Skilled at managing multiple projects / tasks and to work with multiple internal team members
- Ability to prioritize workload and meet deadlines
- Customer Service focused, positive attitude
- Unparalleled integrity and ethics
- Ability to work remotely and to take direction from Director, Manager, and Event Sourcing Managers
- Ability to learn policy and procedure (SOP’s) and adaptations of SOP’s per account
What we provide:
- Competitive salary
- Pension Scheme
- Laptop, additional monitor, and mobile phone
- Global Giveback program for volunteer service
- Remote Office / Work from home
Who we are:
Meetings & Incentives Worldwide, Inc. is an Equal Opportunity Employer who prohibits discrimination and harassment of any kind and affords equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, reproductive health decisions, sexual orientation, and gender identity), national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. Meetings & Incentives Worldwide, Inc. specializes in global event management with virtual, hybrid, and in‑person experiences of all shapes and sizes, as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women's Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.
GLOBAL HEADQUARTERS:
10520 7 Mile Road, P.O. Box 65, Caledonia, WI 53108 | Phone +1 262-835-3553
www.meetings-incentives.com
M&IW associates are located throughout the US, UK, Latin America and Asia Pacific Regions.
