This is a remote position.
Job Overview We're looking for a highly organised and proactive
Construction Admin Assistant to support a busy construction team based in New Zealand. This is a great opportunity for someone with construction administration experience who enjoys working in a fast-paced environment, managing multiple tasks, and ensuring projects run smoothly.
You'll play an important role in supporting project delivery, maintaining accurate records, coordinating documentation, and assisting with day-to-day administrative and operational tasks.
Key Responsibilities - Maintain accurate project records and perform data entry
- Set up and manage jobs within internal systems
- Process invoices, purchase orders, supplier documents, and project costs
- Prepare proposals, work orders, variations, and project documentation
- Manage warranties, permits, compliance documents, and site paperwork
- Coordinate calendars, meetings, emails, and project schedules
- Liaise with suppliers, contractors, clients, and internal teams
- Monitor project timelines and follow up on outstanding tasks
- Prepare reports, spreadsheets, and project updates
- Assist with document control, filing, and maintaining standard operating procedures (SOPs)
- Draft professional emails, letters, and other business documents
- Create social media content and assist with AI workflow development
- Provide general administrative support to the construction and operations teams
Requirements
- A degree qualification (preferred)
- At least 3 years of experience in Administration or Construction Administration
- Experience working within the construction industry
- Excellent written and verbal communication skills
- Strong organisational, time management, and multitasking abilities
- High attention to detail and accuracy
- A proactive attitude with the ability to work independently
- Strong customer service and stakeholder management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience using CRM and construction management software
- Experience with platforms such as SimPRO, Procore, Buildertrend, Aconex, Monday.com, or similar (preferred)
- Familiarity with AI tools and workflow automation (preferred)
- A positive attitude and willingness to learn and grow
Work Environment & Expectations While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.
✅ This role requires:
- Discipline and commitment to set working hours (strict shift times, not flexible)
- Use of time tracking software during work hours
- Active participation in team and client calls with your camera ON
- Consistent availability and responsiveness throughout your shift
- Treating this as a long-term, full-time job—not a side gig or freelance task
⏱ Payroll is processed bi-monthly.
We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.
Benefits
- Monthly Salary: PHP 45,000
- Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
- You will be paid extra for overtime and Philippines public holidays
- Probation: 6 months, and after Probation
- 10 days of annual leave credits
- 5 days of sick leave
- HMO offered after 6-month probation
- 13th Month Pay after 30 days
- Annual Salary Review
- Laptop provided after 30 days
- Permanent work-from-home role. You will have to use your own internet.
- SHIFT: 5 AM to 2 PM Philippine time, Monday to Friday
Salary: Php45,000
