Key Facts

Remote From:

Indiana (USA)

Category: Executive Assistant

Part time

English

Hard Skills

Calendar Management Email Management Project Coordination Classified Document Control Financial Management Data Entry

Other Skills

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Agenda (Meeting)
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Communication
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Team Management
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Time Management

Roles & Responsibilities

Experience in executive support or administrative roles
Proficiency in QuickBooks
Strong organizational and time-management skills
Excellent communication and interpersonal skills

Requirements:

Manage complex calendars and schedules across multiple time zones
Monitor, prioritize, and manage the executive's inbox
Prepare meeting agendas and executive documentation
Assist with supplier and contractor coordination

Virtual Coworker

About Virtual Coworker

You deserve nothing but the best when it comes to hiring virtual assistants. That's why we've carefully handpicked top-level professionals from the Philippines, ensuring that only the most accomplished individuals join our elite team.Imagine having access to a talented pool of virtual assistants who provide unparalleled support for your business. Whether you need assistance on a part-time or full-time basis, our vetted professionals are here to cater to your every need. From managing your calendar and handling administrative tasks to executing strategic plans and providing exceptional customer service, our virtual assistants bring professionalism and experience to every task they undertake.But what sets Virtual Coworker apart is our dedication to long-term partnerships. We aren't interested in short-term fixes; instead, we focus on finding the perfect match between businesses and virtual assistants for sustained success. By fostering strong relationships built on trust, communication, and professionalism, we ensure that your business flourishes.

Company type: Scaleup

Founded: 2018

Company size: 201 - 500

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Job description

Executive Support

Manage complex calendars and schedules across multiple time zones
Monitor, prioritize, and manage the executive's inbox, ensuring timely follow-ups
Prepare meeting agendas, pre-read materials, and executive documentation
Attend meetings, record action items, and monitor deliverables through completion
Coordinate with internal teams, external partners, and stakeholders
Assist in preparing board papers, presentations, reports, and executive communications
Manage confidential documents, contracts, NDAs, and version-controlled files
Draft, proofread, and format professional correspondence

Project & Operations Support

Coordinate project timelines, milestones, and vendor communications
Assist with supplier, contractor, and service provider coordination
Support property-related administrative activities, scheduling, and operational tasks
Manage calendars and logistics related to operational projects