HR Operations Specialist

Job Summary:

We are seeking a proactive and detail-oriented HR Operations Administrator to support the day-to-day operations of the HR function. This 6-month contract role offers the opportunity to contribute to a wide range of HR administrative activities including onboarding and offboarding, work arrangement changes, performance management support, and coordination of various talent-related processes and programs.

The ideal candidate has experience supporting HR functions in a fast-paced, professional services environment and is confident in managing multiple processes with accuracy and discretion.

Key Responsibilities:

• Provide administrative support for the full employee life cycle including onboarding, offboarding, and internal movements.
• Support work arrangement changes such as parental leave, leave of absence, and assignment transfers.
• Assist with the delivery of recruitment coordination tasks including interview scheduling, documentation, and candidate tracking.
• Help facilitate the Graduate Program processes and related documentation.
• Maintain accurate records in HR systems and trackers to support talent operations and reporting.
• Process HR-related invoices and expenses, ensuring compliance with internal finance procedures.
• Assist with the coordination of performance management cycles and related communications.
• Provide logistical and documentation support for internal HR initiatives, events, and ongoing talent management projects.
• Collaborate with colleagues across HR and business functions to deliver consistent and efficient service.

Qualifications:

• At least 2 years of experience in HR administration, ideally within a professional services, shared services, or corporate environment.
• Strong working knowledge of onboarding/offboarding processes, HR documentation, and policy application.
• Familiarity with managing work arrangement changes and employee lifecycle coordination.
• Experience supporting recruitment processes is a plus.

Key Competencies:

• Excellent attention to detail and ability to manage multiple administrative tasks simultaneously.
• Strong process management and organizational skills.
• High level of discretion and professionalism in handling sensitive employee information.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS tools is advantageous.
• Effective communication skills and a collaborative approach to team support.