Property AP/ AR Specialist

Tenant Billing and Receivables (AR)

- Set up new tenants in the accounting system (lease terms, recurring charges, contact info).

- Set up recurring monthly charges (base rent, NNN/CAM, parking, storage, signage, etc).

- Create and apply tenant credits (concessions, bill corrections, reimbursements, overpayments) with property manager or ownership approval.

- Record tenant payments (checks, ACH, card, lockbox uploads).

- Monitor A/R aging and flag delinquencies for collection or legal follow up; ensure key delinquencies and status updates are reflected on BLC sheets.

- Ensure material tenant billing changes, credits, and adjustments are reflected on BLC sheets.

Payables and Vendor Management (AP)

- Enter vendor bills (repairs, maintenance, landscaping, insurance, taxes, professional fees).

- Enter utility bills (electric, gas, water, sewer, trash, internet where applicable).

- Code invoices to the correct property, unit, GL account, and class or job.

- Schedule payments and process check or ACH batches within approval limits.

- Maintain vendor records, W-9s, insurance certificates, and basic compliance notes.

Move In and Move Out Accounting

- Post prorated first month rent, deposits, and any one-time move-in charges.

- Post final rent, CAM or NNN true-ups, utility catch-up, and damage charges at move out.

- Apply security deposit and other deposits to final charges.

- Calculate and process any refund due or balance owed, and coordinate with Portfolio / Company Accountant for payment or collections.

CAM and Operating Expense Reconciliations

- Prepare and post monthly CAM or operating expense estimates based on budgets and guidance from the Portfolio / Company Accountant.

- Track actual CAM, tax, and insurance expenses against estimates during the year.

- Perform annual CAM, tax, and insurance reconciliations and calculate tenant billings or credits.

Bank and Reporting Support

- Prepare and record bank deposits for physical checks received.

- Run vacancy, delinquency, and collections reports as requested for property managers and ownership.

- Provide AR and AP detail reports needed for month-end close and lender/owner reporting.