Marathon Ventures
Private Equity & Venture Capital
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Tenant Billing and Receivables (AR)
- Set up new tenants in the accounting system (lease terms, recurring charges, contact info).
- Set up recurring monthly charges (base rent, NNN/CAM, parking, storage, signage, etc).
- Create and apply tenant credits (concessions, bill corrections, reimbursements, overpayments) with property manager or ownership approval.
- Record tenant payments (checks, ACH, card, lockbox uploads).
- Monitor A/R aging and flag delinquencies for collection or legal follow up; ensure key delinquencies and status updates are reflected on BLC sheets.
- Ensure material tenant billing changes, credits, and adjustments are reflected on BLC sheets.
Payables and Vendor Management (AP)
- Enter vendor bills (repairs, maintenance, landscaping, insurance, taxes, professional fees).
- Enter utility bills (electric, gas, water, sewer, trash, internet where applicable).
- Code invoices to the correct property, unit, GL account, and class or job.
- Schedule payments and process check or ACH batches within approval limits.
- Maintain vendor records, W-9s, insurance certificates, and basic compliance notes.
Move In and Move Out Accounting
- Post prorated first month rent, deposits, and any one-time move-in charges.
- Post final rent, CAM or NNN true-ups, utility catch-up, and damage charges at move out.
- Apply security deposit and other deposits to final charges.
- Calculate and process any refund due or balance owed, and coordinate with Portfolio / Company Accountant for payment or collections.
CAM and Operating Expense Reconciliations
- Prepare and post monthly CAM or operating expense estimates based on budgets and guidance from the Portfolio / Company Accountant.
- Track actual CAM, tax, and insurance expenses against estimates during the year.
- Perform annual CAM, tax, and insurance reconciliations and calculate tenant billings or credits.
Bank and Reporting Support
- Prepare and record bank deposits for physical checks received.
- Run vacancy, delinquency, and collections reports as requested for property managers and ownership.
- Provide AR and AP detail reports needed for month-end close and lender/owner reporting.
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Marathon Ventures
Marathon Ventures
Marathon Ventures
