Administrative Assistant

*We are open to candidates anywhere in Brazil*

About Us:
Zeitview is the leading intelligent aerial imaging company for high-value infrastructure, providing businesses with actionable, real-time insights to recover revenue, reduce risk and improve build quality. We serve customers in the solar, wind, insurance, construction, real estate, and critical infrastructure industries. Trusted by the largest enterprises in the world, Zeitview is active in over 70 countries. Our mission is to accelerate the global transition to renewable energy and sustainable infrastructure through advanced inspection solutions. Take a look at our latest achievements here!

About the Role:
We’re looking for a full-time Administrative Assistant to support our Wind team. This person will be responsible for preparing, organizing, and distributing HSE (Health, Safety, and Environmental) documentation to clients while coordinating closely with local Safety Technicians to ensure accuracy, compliance, and timely submission of required materials. In addition to managing documentation, this role maintains records and serves as a key liaison between field teams and clients to address documentation requests or updates. The ideal candidate demonstrates strong organizational skills, attention to detail, clear communication, and a proactive approach to supporting compliance and operational excellence.

Responsibilities:

• Provide HSE documentation to clients via web platform or email
• Interface with local safety technician in the preparation of new documents
• Handle invoicing processes with both subcontractors and clients.
• Create service orders in the company system and also update statistical data.
• Interface with subcontractors for service mobilization and ensure they have necessary documentation for missions.
• Interface with clients to define mobilization dates and other related tasks
• Plan and assist in the development of operations training and workflows.
• Communicate with local stakeholders to determine operational requirements.
• Travel to and from remote job sites throughout LATAM as needed.

Qualifications:

• 2+ years of experience as an Administrative Assistant or in a similar clerical role.
• Native Portuguese speaker with proficiency in Spanish and English. Knowledge of Spanish is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with understanding client Scope of Work (SOW) objectives.
• Excellent organizational and time management skills with the ability to document processes clearly.
• Strong communication and interpersonal abilities, and the ability to professionally interact with clients as needed.
• Ability to work independently and as part of a team.
• Can manage multiple tasks simultaneously while also meeting rigid deadlines. 

What’s Included:

• Feel great about your work as you join a leading mission-driven intelligent aerial imaging company - our goal is to accelerate the global transition to renewable energy and sustainable infrastructure, and you personally will play a large part in making this happen!
• Competitive Salary
• Statutory Health Benefits
• Work-from-home environment: flexibility for employees should be the norm for companies
• Autonomy and upward mobility
• Diverse, equitable, and inclusive culture: a place where your voice matters