Physician's Personal Assistant (Part-Time)

We are a staffing agency recruiting on behalf of a busy U.S.-based physician and entrepreneur who is seeking a highly organized and proactive Personal Assistant to help manage both personal and business responsibilities.

This is a unique opportunity to work closely with a medical professional who is launching a new medical expert legal consulting business while balancing a busy family life. The role is primarily focused on personal assistance (75%) with some business support responsibilities (25%). The ideal candidate is professional, discreet, detail-oriented, and enjoys creating order in a fast-moving environment.

Key Responsibilities:

Personal Support (75%)

• Coordinate domestic travel arrangements, including flights, rental cars, accommodations, and itineraries
• Manage travel logistics for recurring work trips and family vacations
• Schedule and coordinate personal, family, and children's medical appointments
• Conduct research on service providers, consultants, specialists, schools, extracurricular programs, and other personal needs
• Manage calendars, reminders, and important deadlines
• Handle various administrative tasks and personal projects as assigned
• Serve as a trusted point of coordination for personal affairs

Business Support (25%)

• Provide general administrative support for a growing medical expert legal consulting business
• Conduct online research related to business development opportunities
• Assist with professional networking and connection-building initiatives
• Support marketing-related administrative tasks as needed
• Help organize business information, documents, and communications
• Assist with special projects and ad hoc business requests

Required Qualifications:

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or similar administrative role
• Excellent organizational and time-management skills
• Strong written and verbal English communication skills
• High level of professionalism, discretion, and confidentiality
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail)
• Strong internet research capabilities
• Ability to work independently and manage multiple priorities
• Reliable internet connection and home office setup

Preferred Qualifications:

• Experience supporting physicians, healthcare professionals, or entrepreneurs
• Previous experience managing travel logistics and personal scheduling
• Familiarity with administrative support for small businesses or startups
• Experience working remotely with U.S.-based clients
• Background in customer service, operations, or executive support

What We're Looking For:

• A highly organized individual who enjoys creating structure and staying ahead of deadlines
• Someone who is resourceful, proactive, and able to anticipate needs before they arise
• A professional and reserved personality who can build trust while maintaining confidentiality
• A dependable self-starter who takes ownership of tasks and follows through consistently
• Someone who thrives in a long-term support role and enjoys helping busy professionals stay focused on what matters most