Executive Assistant & Podcast Production Specialist (AO-14003)

About Access Offshoring  

Access Offshoring partners with Australian and US clients to build high-performing offshore teams in the Philippines. We create meaningful career opportunities for experienced professionals and match them with clients where they can make a genuine impact and grow over time.

Company  

The client is a boutique executive coaching practice supporting career-driven leaders, entrepreneurs, and high performers through coaching, a podcast, weekly newsletter, signature program, and active client practice. The team is small, supportive, thoughtful, and values intentional work.

Overview  

We are seeking a full-time Executive Assistant & Online Production Specialist to support executive admin, content editing, online publishing, client coordination, and the growing use of AI tools. This is a long-term role for someone ready to take ownership, keep learning, contribute thoughtful ideas, and grow with the business.

Key Responsibilities  

Business Owner Support — 25%  

• Support CEO with inbox, calendar, tasks, project tracking, and operational follow-through
  

• Help protect priorities, anticipate needs, and keep the business organized behind the scenes
  

• Support basic payment tracking, invoice follow-up, and client system updates
  

Content Editing & Publishing Support — 25%  

• Review newsletters, blog posts, podcast materials, social captions, and client-facing content before publishing
  

• Edit and proofread for tone, formatting, consistency, US English, accuracy, and Rita’s brand voice
  

• Help turn Rita’s ideas, draft notes, or basic video/content concepts into polished written materials
  

Podcast, Newsletter & Online Publishing — 25%  

• Coordinate podcast timelines, deadlines, show notes, episode descriptions, release steps, and communication
  

• Build, format, schedule, and publish newsletters, blog posts, and related content
  

• Support light website/comment moderation and help ensure content is released accurately and on-time
  

Client Management & Coaching Support — 25%  

• Manage coaching calendar logistics, session scheduling, prep forms, session materials, and follow-up items
  

• Support smooth onboarding for new program members
  

• Serve as a warm, professional first point of contact for day-to-day client questions
  

 

Skills & Experience Required  

• 3–5+ years of experience managing an executive or CEO inbox, calendar, operational/admin tasks, and task follow-through for AU or US businesses
  

• 3–5+ years of writing, editing, proofreading, and detail-oriented content review experience for podcast, newsletter, blog, or social content publishing
  

• Excellent written and spoken English, with ability to maintain tone, accuracy, formatting, and brand voice
  

• Confident using Google Suite products including Gmail, and other common operational platforms
  

• Comfort learning new technology quickly, using help docs, and troubleshooting independently before escalating
  

• AI experience or strong curiosity and ability to learn and apply AI tools quickly, including AI workflow support
  

• Demonstrated professionalism, discretion, and experience handling confidential or sensitive business information
  

• Strong ownership mindset around content quality, client communication, and deadlines
  

• High attention to detail and accuracy
  

Nice to Have  

• US client experience preferred
  

• Experience supporting a founder or small business and completing light invoicing
  

• Coaching, consulting, wellness, or professional services experience
  

• Experience with Canva, ClickUp, Kit/ConvertKit, Dubsado, ChatGPT, Claude, or website/blog publishing tools
  

Growth Potential  

This is a long-term role with room to grow as the company grows aggressively. The client plans to invest in the right person’s growth, skill development, and overall well-being, with the opportunity to take on more ownership across content production, client support, and AI-supported work over time.

Working Hours  

This is a full-time, 40-hour/week role. US Monday–Friday with crossover across US Central and AEST business hours.

Target schedule: 2:00 PM – 10:00 PM US Central Time / 3:00 AM – 11:00 AM PH Time. Hours may occasionally flex for business needs as the teammate becomes more established and independent in the role.

Ideal Candidate  

The ideal candidate is organized, proactive, reliable, resourceful, and confident working autonomously with guidance when needed. They should be warm, professional, and excited to become a trusted part of a small, supportive team.