German-speaking Executive Assistant

This is a remote position.

• Managing confidential administrative tasks on behalf of the CEO
  
• Preparing and managing contracts using PandaDoc
  
• Supporting payroll preparation and freelancer payment administration
  
• Maintaining employee holiday and PTO records
  
• Preparing and organizing monthly invoicing processes
  
• Managing the CEO’s calendar, meetings, and scheduling priorities
  
• Handling personal and business correspondence on behalf of the CEO
  
• Proactively identifying and taking ownership of recurring operational tasks
  
• Maintaining and organizing internal documentation and workflows
  
• Keeping administrative systems updated within ClickUp and Google Workspace
  
• Coordinating with team members when necessary to ensure smooth day-to-day operations
  
• Supporting additional operational and administrative responsibilities as trust and responsibility grow over time
  
  
  

Requirements

• 2–3+ years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or Operations Support professional
  
• Excellent German and English communication skills, both written and verbal
  
• Proven ability to handle confidential information with a high degree of discretion
  
• Strong organizational, planning, and time-management skills
  
• Exceptional attention to detail and accuracy
  
• Proactive and solution-oriented mindset
  
• Ability to work independently with minimal supervision
  
• Experience managing calendars, correspondence, contracts, and administrative processes
  
• Comfortable working with Google Workspace, ClickUp, and Slack
  
• Reliable availability and commitment to agreed working hours
  
• Strong sense of ownership and accountability
  
• Experience supporting founders, executives, or senior leadership is highly preferred
  

• Experience with PandaDoc
  
• Familiarity with AI tools such as ChatGPT or Claude
  
• Previous experience in an e-commerce, agency, or startup environment
  
• Experience supporting payroll or invoicing processes
  
• Interest in growing into a broader operational support role over time