Executive Assistant - Corporate & Finance Operations

Overview

We are seeking a highly capable Senior Executive Assistant to provide strategic administrative and operational support to a fast-paced entrepreneur managing multiple business entities, investments, and corporate initiatives. This role requires strong business acumen, exceptional attention to detail, and the ability to work independently while handling sensitive and complex business matters.

Key Responsibilities

Executive & Administrative Support

• Manage executive calendars, meetings, travel arrangements, and scheduling.
• Prepare reports, presentations, and business documentation.
• Track deadlines and ensure critical tasks are completed on time.
• Coordinate follow-ups and action items across multiple projects.

Corporate Administration & Compliance

• Assist with company formations, entity registrations, and corporate filings.
• Maintain corporate records and compliance documentation.
• Complete banking, registration, and compliance-related paperwork accurately.
• Liaise with attorneys, accountants, and external service providers.

Financial & Business Operations Support

• Maintain deal pipelines, project trackers, and reporting spreadsheets.
• Assist with data analysis, reporting, and business administration.
• Work with financial information including revenue, expenses, and profitability metrics.
• Support investment, acquisition, and corporate development initiatives as required.

Document & Stakeholder Management

• Review contracts and identify key differences between document versions.
• Summarize legal, financial, and operational documents.
• Coordinate communication between internal and external stakeholders.
• Maintain organized digital filing systems and document repositories.

Technology & Process Improvement

• Utilize tools such as ChatGPT, Excel, Zoom, and Google Workspace to improve efficiency.
• Conduct research and present findings and recommendations.
• Identify opportunities to streamline administrative and operational processes.

Requirements

• 5+ years of experience as an Executive Assistant, Corporate Administrator, Operations Coordinator, or similar role.
• Background in corporate, finance, consulting, investment, legal, or professional services environments.
• Strong business acumen and ability to anticipate executive needs.
• Advanced attention to detail with a proven track record of producing accurate work.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of discretion, professionalism, and confidentiality.
• Ability to work independently with minimal supervision.

Technical Skills

• Advanced Microsoft Excel proficiency.
• Experience creating and maintaining tracking spreadsheets and reporting tools.
• Strong document management and research skills.
• Proficiency with Google Workspace, Zoom, and AI productivity tools such as ChatGPT.
• Comfortable learning and adapting to new software and technology platforms.

Benefits

1. Comfortable working U.S. hours
2. Remote work from home

Fraud Disclaimer:  ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.