We are looking for a detail-oriented AP/AR Specialist to own the day-to-day finance operations for Spreetail UK and Spreetail Germany. This is a high-ownership role covering the full accounts payable and receivable cycle: invoice processing, supplier payments, credit control, billing, reconciliations, and assisting with the month-end close.
In this role, you will work closely with merchants, suppliers, and account managers to keep our books accurate and our cash position clean.
Inbox & Query Management: Own the shared finance inboxes for Spreetail UK and Germany, triaging and responding to all supplier invoices and finance queries.
Inventory & PO Matching: Match inventory invoices against purchase orders in Linnworks, systematically investigating and resolving any discrepancies.
Freight Invoice Ownership: Hold freight invoices missing POs and collaborate closely with merchants and suppliers until resolution.
System Uploads & Compliance: Upload invoices weekly into Xero for both entities, and ensure German AP/sales invoices are submitted to Datev for audit compliance.
Ledger & Bank Reconciliations: Upload bank statements and reconcile all payments, AP ledgers, cashflow trackers, and supplier statements across Xero.
Credit Control Operations: Manage credit control for all platform services accounts, monitoring outstanding balances and promptly following up on overdue accounts.
AR Reporting & Maintenance: Post and allocate cash receipts, raise credit notes, maintain accurate customer records, and distribute weekly credit control reports.
Billing & Freight Recharges: Track and accurately issue freight recharge invoices to platform services customers in coordination with Account Managers.
Month-End Close Support: Ensure all processed and uploaded invoices match perfectly with the P&L and Xero to support the broader finance team during close.
Finance Experience: Proven background in an AP/AR or finance operations role, ideally within an e-commerce or multi-entity environment.
Systems Expertise: Hands-on experience with Xero is required; familiarity with Datev, Linnworks, or Dext is highly preferred.
Analytical Skills: Strong reconciliation capabilities and data accuracy, with the ability to maintain and update a cashflow spreadsheet.
Multi-Entity Capability: Comfortable managing compliance and workflow demands across two different national entities (UK and Germany).
Communication & Drive: Exceptional communication skills for managing external partners, paired with the self-starting ability to handle a busy workload independently.
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