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Executive Assistant

Assist World

Role overview

Qualifications

  • Previous experience as an Executive Assistant, Personal Assistant, or Chief of Staff-style support role
  • Excellent written and verbal English communication skills
  • Strong organisational and time-management abilities
  • High attention to detail

Responsibilities

  • Calendar and schedule management across multiple businesses
  • Email and inbox management
  • Meeting coordination and appointment scheduling
  • Administrative support and document preparation

Key facts

Hard skills

Calendar Management Email Management Meeting Facilitation Task Management Google Workspace Slack (Software) Asana Figma (Design Software)

Other skills

  • Organizational Skills
  • Communication
  • Time Management
  • Problem Solving
  • Research
  • Client Confidentiality
  • Detail Oriented
  • Proactivity
  • Adaptability
  • Resourcefulness

About the company

Assist World logo

Assist World

Staffing & Recruiting

Company details

IndustryStaffing & Recruiting

Links

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Job description

About the Role
We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life.
This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment.
The ideal candidate is someone who thrives in a fast-paced setting, takes initiative,
communicates exceptionally well, and enjoys staying one step ahead.

What You'll Be Supporting
Business Operations
● Calendar and schedule management across multiple businesses
● Email and inbox management
● Meeting coordination and appointment scheduling
● Administrative support and document preparation
● Task management and follow-up
● Research projects and information gathering
● Internal coordination across teams and stakeholders
● Managing priorities and ensuring deadlines stay on track

Client & Professional Support
● Professional email communication with clients
● Meeting preparation and follow-up
● Organising information and resources
● Supporting project and workflow administration

Personal Assistance
● Personal calendar management
● Family scheduling and appointment coordination
● Travel research and booking support
● Managing personal administrative tasks
● General life organisation and planning assistance

What We're Looking For (Essential Skills & Experience)
  • Previous experience as an Executive Assistant, Personal Assistant, or Chief of
    Staff-style support role
  • Excellent written and verbal English communication skills
  • Strong organisational and time-management abilities
  • Ability to manage multiple priorities simultaneously
  • High attention to detail
  • Strong problem-solving skills and initiative
  • Comfortable working independently with minimal supervision
  • Ability to handle confidential information with discretion

    • Technology & Tools
  • Google Workspace (Gmail, Calendar, Docs, Sheets)
  • Slack
  • Asana or similar project management platforms
  • Loom or video-based communication tools
  • Figma experience is a bonus but not essential

    • Success in This Role Looks Like
  • Keeping calendars organised and conflict-free
  • Proactively reminding and preparing the executive for meetings
  • Managing inboxes efficiently and keeping communications moving
  • Following up without being asked
  • Quickly acknowledging tasks and maintaining clear communication
  • Taking ownership of administrative responsibilities
  • Bringing calm and organisation to a busy, fast-paced environment

    • Ideal Personality
  • Proactive rather than reactive
  • Highly responsive and communicative
  • Detail-oriented and reliable
  • Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes
  • Naturally organised and process-driven
  • Adaptable and resourceful
  • Able to work with urgency when required

    • Why Join Assist World?

    100% REMOTE
    $50 birthday bonus
    $200 testimonial bonus
    $500 entry monthly raffle
    NO TRACKER. NO PROBLEM

    Apply once. Then go straight to the hiring manager.

    After you apply, unlock the direct contact details of the people who actually make the call. A quick follow-up makes you 5x more likely to land an interview.

    MR

    Marcus Rivera

    Chief Revenue Officer

    m.rivera@company.com
    linkedin.com/in/marcusrivera
    Unlocked after you apply
    ·

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