Contracts Manager

📍 Location: Remote (U.S.) | 🏢 Corporate | 🕒 Full-Time | ⚖️ Legal & Contracts Operations

Are you a detail-oriented contracts professional who thrives in a fast-paced, collaborative environment? Do you enjoy building efficient processes, partnering cross-functionally, and helping organizations operate smoothly and compliantly? Join Headlands Research, a leading integrated clinical trial network dedicated to advancing innovative therapies and improving patient outcomes.

We’re seeking a full-time remote Contracts Manager to support the administration and management of commercial agreements across our growing organization. This role is ideal for someone who enjoys balancing contract execution, operational efficiency, and stakeholder partnership while helping scale legal operations in a highly regulated industry.

Type: Regular Full-time Employee
Schedule: Mondays through Fridays
Pay Range: $95,000 – $115,000/yr, dependent upon relevant experience, education, and qualifications
Location: Remote (U.S.-based)
Reports to: General Counsel
Benefits: : Our benefits package for full-time employees includes health insurance (medical, dental, and vision), Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA), Paid Time Off (PTO), a variety of disability, accident, and life insurance options, as well as many more.

🚀 Why Join Us?

At Headlands Research, our work directly supports the development of innovative therapies that improve lives. As our organization continues to grow, we are investing in scalable, efficient legal and operational processes that empower teams across the business. In this role, you’ll have the opportunity to make a meaningful impact by helping streamline contract management, support compliance initiatives, and partner with stakeholders across a dynamic healthcare organization.

Responsibilities:

• Draft, review, process, and manage routine commercial agreements, including NDAs, vendor agreements, independent contractor agreements, amendments, and renewals
• Administer and maintain the company’s contract lifecycle management system (Ironclad), including intake workflows, approval routing, execution tracking, and repository management
• Serve as a primary point of contact for internal stakeholders regarding contract requests, status updates, and contract process guidance
• Track contract obligations, renewal dates, expirations, and key milestones to ensure timely follow-up and compliance
• Maintain and improve contract templates, clause libraries, and supporting documentation aligned with company standards
• Coordinate with outside counsel and internal legal leadership on agreements requiring specialized legal review, including data use and privacy-related agreements
• Identify and escalate non-standard contract terms, legal risks, and policy exceptions appropriately
• Support legal operations initiatives, process improvements, and best practices to enhance efficiency and scalability

Requirements:

• Associate’s degree, Paralegal Certificate, Bachelor’s degree, or equivalent combination of education and experience
• 2+ years of experience as a Paralegal, Contracts Administrator, Legal Operations Specialist, or in a similar role
• Experience managing routine commercial agreements and contract workflows
• Experience using contract lifecycle management systems; Ironclad experience strongly preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written and verbal communication skills
• Exceptional attention to detail, critical thinking, and problem-solving abilities
• Experience supporting healthcare, clinical research, life sciences, or other regulated industries preferred
• Familiarity with privacy, compliance, and data-related agreements highly preferred
• Experience collaborating with outside counsel and legal service providers preferred
• Experience contributing to process improvement or legal operations initiatives preferred

What Makes You Successful:

• Solution-Oriented
• Adaptable
• Curious and eager to learn
• Thoughtful decision-maker with strong critical thinking skills
• Team-first mindset (“We over Me”)
• Self-starter with strong initiative
• Effective communicator who can build trust across teams

If you are highly organized, solutions-oriented, and excited to contribute to a mission-driven company making a difference in clinical research, we’d love to hear from you.