Billing Coordinator

POSITION SUMMARY

The Billing Coordinator is responsible for managing all aspects of the billing process, including establishing, changing, and auditing client accounts, creating, and issuing invoices, processing payments, and reconciling accounts. In this role, you will work closely with clients, internal teams, and external partners to ensure timely and accurate billing. You will also be responsible for maintaining accurate financial records, analyzing data, and identifying areas for process improvement.

ESSENTIAL FUNCTIONS

• Post cash, wires, and transfers daily.
• Import files for monthly billing activities.
• Create self bills for multiple clients for various types of services.
• File state reporting for a large number of clients.
• Create monthly invoices for a large number of clients.
• Set up new accounts for our new book of business.
• Change accounts for existing book of business.
• Audit accounts to ensure setup/changes were allocated correctly.
• Create/Maintain Excel spreadsheets to track services/activity for several clients.
• Other duties as assigned.

EDUCATION

• High School diploma or equivalent required.
• Some college coursework in business, accounting, or finance is preferred.

EXPERIENCE AND SKILLS

• Minimum of 1 to 2 years of experience in an administrative or customer service role required.
• Minimum of 1 year of experience working in a billing, finance, or accounting role is required.
• Strong attention to detail and accuracy in data entry and billing processes.
• Ability to work effectively in a remote setting, with self discipline and good time management skills.
• Strong communication and interpersonal skills to effectively work with clients and team members.
• Ability to analyze and interpret financial data and reports.
• Strong problem solving and critical thinking skills.
• Knowledge of accounting and billing principles and practices.
• Ability to work independently and manage multiple tasks and projects simultaneously.
• Strong customer service skills and ability to resolve issues in a timely and professional manner.
• Proficiency in Microsoft Office Suite, particularly Excel and Access.
• Ability to adapt and learn new software and systems as needed.
• Knowledge and experience working with financial software and systems is desired.

POSITION COMPETENCIES

• Accountability
• Communication
• Customer Service Orientation
• Functional/Technical Skills
• Quality Focus
• Time and Task Management

PHYSICAL DEMANDS

• This is a standard desk role requiring extended sitting and computer work.

WORK ENVIRONMENT

• Remote

Here at Allied, we believe that great talent can thrive from anywhere. Our remote friendly culture offers flexibility and the comfort of working from home, while also ensuring you are set up for success. To support a smooth and efficient remote work experience, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 100Mbps download/25Mbps upload. Reliable internet service is essential for staying connected and productive.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Compensation is not limited to base salary.  Allied values our Total Rewards, and offers a competitive Benefit Package including, but not limited to, Medical, Dental, Vision, Life and Disability Insurance, Generous Paid Time Off, Tuition Reimbursement, EAP, and a Technology Stipend.

Allied reserves the right to amend, change, alter, and revise, pay ranges and benefits offerings at any time.  All applicants acknowledge that by applying to the position you understand that the specific pay range is contingent upon meeting the qualification and requirements of the role, and for the successful completion of the interview selection and process.  It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.