Position: Bookkeeper / Administrative Coordinator
Working Hours: US Hours (9am-5pm EST)
Employment Type: Full-Time, Remote
What We're Looking For
We are looking for someone who is proactive, highly organized, eager to learn, and excited to grow within a fast-paced creative environment. This role is ideal for someone who enjoys both operations and people coordination and takes pride in helping projects and teams run efficiently behind the scenes.
The ideal candidate is someone who takes initiative, thinks ahead, communicates clearly, and is comfortable problem-solving independently while also collaborating closely with the team. We value individuals who are adaptable, resourceful, detail-oriented, and motivated to continuously improve processes and workflows
Administrative & Client Coordination
- Serve as the primary point of contact for new client inquiries via email, phone, and website submissions
- Respond to incoming leads in a timely and professional manner
- Coordinate and schedule discovery calls, client meetings, and follow-up meetings
- Maintain organized communication records and client databases
- Assist with the preparation of proposals, contracts, invoices, presentations, and meeting agendas
- Coordinate calendar scheduling for leadership and project meetings
- Support day-to-day studio administrative operations
Financial & Bookkeeping Support
- Assist with bookkeeping and financial tracking
- Coordinate invoicing, payment tracking, and expense organization
- Manage accounts receivable follow-ups and vendor payment coordination
- Maintain organized financial records and documentation
- Coordinate with accounting and bookkeeping consultants as needed
Requirements
- 3+ years of experience in operations, administrative coordination, project coordination, or studio management
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Ability to manage multiple priorities simultaneously
- Strong attention to detail and problem-solving skills
- Professional and client-facing communication abilities
- Experience with scheduling, coordination, and operational systems
- Comfortable working in a fast-paced, creative, and collaborative environment
- Self-motivated, proactive, and highly dependable
Preferred Experience
- Familiarity with project management tools, bookkeeping systems, and workflow software
- Understanding of budgeting and operational tracking
- Experience in construction, hospitality, architecture, interior design, or creative industries is a plus
Software & Tools
Preferred familiarity with:
- Google Workspace
- Microsoft Office
- QuickBooks or similar bookkeeping software
- Scheduling and calendar management tools
- Dropbox / Google Drive
- Monograph or similar project management/accounting software
Benefits
- Comfortable working U.S. hours
- Remote work from home
Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.
