Staff Accountant

We’re a lean accounting team at a fast-moving cybersecurity startup looking for a hands-on Staff Accountant who owns the full accounts-payable cycle and contributes meaningfully to month-end close. You’ll handle everything from vendor onboarding and payment runs to fixed-asset accounting, reconciliations, and close journals. This is a broad, generalist role suited to someone who likes variety, works independently, and is comfortable being the go-to person for AP and several general-ledger areas.

This is a long-term part-time role (20-40 hours per week), with the potential to transition to full-time.

Key Responsibilities

Accounts Payable (Daily)

• Maintain the vendor register and onboard new vendors/suppliers in Bill.com, routing invoices through the correct approval workflows.

• Manage the dedicated AP mailbox and coordinate with department heads on vendor payments.

• Ensure expenses are coded to the correct account (COGS, OpEx) and department.

• Review employee expense reimbursements and corporate card charges for policy compliance, correct coding, and complete receipts.

• Record disbursements in the accounting system (wires, ACH, direct debits, tax payments, etc.).

Cash & Treasury

• Apply customer receipts, including foreign-exchange differences and bank charges.

• Process approved payments from Bill.com or set them up directly in the bank.

Weekly

• Update the weekly cash forecast for expected vendor payments.

• Prepare AP aging for review.

Month-End Close

• Reconcile all bank and credit card accounts (checking, PayPal, Stripe, AMEX, etc.).

• Reconcile AP between QBO and Bill.com; calculate revaluation entries.

• Maintain the fixed-asset register (depreciation, additions, disposals/write-offs) and intangible-asset register (amortization, capitalization).

• Prepare prepaid amortization, accrual, and loan-related schedules and journals (interest expense, debt issuance costs).

• Perform analytical review of expense accounts and proactively flag over-budget spend.

• Track supplies shipped into the U.S. for use-tax reporting;

• Support expense-by-vendor and by-department reporting.

Annual

• Manage 1099 reporting and collect W-9 / W-8 forms before payment.

• Assist with the preparation of schedules for tax-return submission.