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Administrative Assistant for a Security Services Company in the US (Home Based Full Time)

Virtual Coworker

Key Facts

Full time
English

Other Skills

  • •
    Scheduling
  • •
    Communication
  • •
    Administrative Functions
  • •
    Teamwork
  • •
    Problem Solving
  • •
    Time Management

Roles & Responsibilities

  • Strong communication skills
  • Proficient in using scheduling software
  • Ability to work independently
  • Organizational skills

Requirements:

  • Monitor the ConnectTeam app daily to review confirmed and open shifts
  • Send shift confirmation messages to security guards
  • Contact available guards to cover open shifts and call-outs
  • Update and maintain schedules in ConnectTeam

Job description

Daily Tasks:
• Monitor the ConnectTeam app daily to review confirmed and open shifts
• Send shift confirmation messages to security guards.
• Contact available guards from the availability list to cover open shifts and call-outs
• Post shift confirmation requests in team chats and follow up to ensure all shifts are filled
• Update and maintain schedules in ConnectTeam, including adding breaks and making shift adjustments
• Send onboarding emails to new guards and request required documentation
• Manage the shared administrative email inbox and respond to guard communications
• Perform other administrative duties as assigned, such as adding locations and updating records

Working Shifts:
• Monday to Sunday, 8:00am - 5:00pm Pacific Standard Time across two Administrative Assistants
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